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Jencap · 1 day ago

Office Manager/Executive Assistant

Atlanta, GA

Full-time

Hybrid

Mid, Senior Level

$70K/yr - $80K/yr

5+ years exp

Jencap is one of the largest wholesale insurance intermediaries in the United States, known for its collaborative and driven team culture. The Office Manager/Executive Assistant will provide high-level support to senior leaders, manage office operations, and facilitate communication across the organization.

Financial ServicesInsuranceProfessional ServicesRisk Management

Responsibilities

Provide direct, high-level support to the senior leaders to ensure office logistics and operations are achieved and run seamlessly

Act as a trusted liaison between the Atlanta Senior Leaders and internal/external stakeholders, delivering a professional, responsive, and polished experience in every interaction

Uphold strict confidentiality and exercise sound judgment when handling sensitive information

Manage the senior Leaders' complex calendars, coordinate travel arrangements, and schedule meetings (virtual and in-person) with precision and attention to detail

Lead planning and execution of meetings and events, including company-wide gatherings, executive sessions, and external engagements, ensuring all logistics, including materials, are prepared, including coordination with external vendors

Manage Company sponsored tickets for sport and charitable events

Anticipate needs in advance and proactively prepare documents, presentations, and talking points for meetings, briefings, and speaking engagements

Draft and manage internal and external communications on behalf of the senior leaders, ensuring clarity, alignment, and consistency in messaging

Build and maintain the senior leaders' confidence through reliability, discretion, and a professional, composed presence

Manage expense reports, invoices, and other financial documentation accurately and promptly

Oversee office operations, including supplies, equipment, and building management, ensuring a well-equipped and functional work environment

Serve as the first point of contact for the senior leaders' office, screening and directing calls, correspondence, and visitors with professionalism

Take initiative to identify and address potential challenges before they escalate, offering proactive solutions

Perform additional duties and special projects as assigned, always with a focus on supporting the Atlanta senior leaders and advancing organizational success

Qualification

High-level administrative supportMicrosoft Office proficiencyTime-management skillsCommunication skillsDiscretionProactive approachProblem-solvingRelationship-buildingIntegrity