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DLA Piper · 1 day ago

Legal Executive Assistant - Patent Litigation

San Diego, CA

Full-time

Hybrid

Senior Level

$45.32/hr - $60.06/hr

5+ years exp

DLA Piper is a collaborative and supportive law firm that seeks a Legal Executive Assistant (LEA) for their Patent Litigation team. The LEA will manage the daily functions of an attorney's practice, ensuring smooth operations and effective communication among clients and internal departments.

AdviceLaw EnforcementLegalProfessional Services

No H1B

Responsibilities

Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to

Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney

Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization

Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management teams

Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects

Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring providing opportunities for continued improvement

Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery

Oversee the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work products are easily accessible and up to date

Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials

Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place. Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner

Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request

Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner

Qualification

Legal document preparationProject managementCommunication skillsCase management softwareTime managementProfessionalismResearch skillsVirtual collaboration toolsDiscretionAdaptabilityTeam collaborationAttention to detailMentorshipProblem-solving

Required

High School Diploma or GED

5 years' experience in an administrative role within a corporate or legal environment providing support to upper-level leadership

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential

Takes initiative to enhance existing and learn additional skills

Must demonstrate adaptability and discretion with a commitment to continual development

Exhibits the utmost professionalism and discretion

Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity

Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support

Possesses the ability to offer solutions and assists with requests and challenges

Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams

Proven ability to convey complex information clearly and concisely, both in writing and verbally

Be adept at listening and understand the needs and concerns of others

Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting

Pay attention to minute details and take initiative on planning

Works well under pressure and able to stay positive and productive

Capable of working effectively in a demanding environment

Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product

Expert experience with technology and Firm software is essential

Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm's standard production applications including Word, PowerPoint, and Excel as well as the third-party programs

Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research

Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney's practice

Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney's practice