Attic Angel · 2 weeks ago
Administrative Assistant (As needed)
Middleton, WI
Full-time
Onsite
New Grad, Entry LevelAttic Angel Community is a retirement community based out of Middleton that provides high-quality services in a caring and personalized atmosphere. The Administrative Assistant performs receptionist and administrative functions to support Resident Services staff and other departments, ensuring quality services to residents.
Elder CareHealth CareNon Profit
Responsibilities
Stationed at main Reception Desk answering incoming calls, transferring calls, and taking messages as appropriate
Maintains a compliance with HIPPA procedures, protocols, and resident rights to protect resident identity, safety, and well-being
Responsible for checking in Apartment residents each morning at 11:00 a.m
Performs administrative and clerical functions as directed by the Admin Supervisor, Campus Executive Director, or other Supervisors
Screens visitors and handles inquiries, as appropriate, and refers them as needed
Responsible for entering status changes when residents go are out of the community
Assists all departments with execution of communication, memos, or activities throughout the communication
Distributes and sorts mail
Enters residents' requests for Maintenance and IT service through proper protocol
Makes photo copies as necessary
Sells resident stamps or various other supplies
Schedules facility room reservations on the reservation system
Provides and processes admission information as prescribed in the Reception Info Binder
Assembles Admission packets, brochure packets, and monitors stocks of such materials
Records all events and incidents of note in Attic Angel Place Log
In the event of an emergency, follows through with all the appropriate Emergency Procedures as outlined in the Reception Info Binder
Opens/Closes main entrance according to prescribed procedures
Develops and maintains effective working relationships with residents, their families, fellow employees, volunteers, and the general public
Exemplifies professional conduct
Uses the POS System to maintain accuracy with charges and monetary transactions
Responsible for following and enforcing all infection control protocols as required by the DHS, Public Health, and the Attic Angel clinical leadership team
Other duties as assigned
Qualification
Required
High school diploma
Ability to read, write, and speak the English language using proper grammar, and to follow oral and written instructions
Ability to operate a variety of office machines including a computer, central telephone system, photocopier, FAX software, laminating machine, and calculator
Understanding of HIPPA compliance and resident rights
Ability to learn and operate word processing and spreadsheet programs
Typing skills at minimum net rate of 40 words per minute and excellent organizational skills
Independent worker with the ability to use sound judgment and discretion in performance of duties and in public contact; requires little supervision
Trustworthy and dependable, with willingness to accept suggestions and ability to cooperate
High degree of personal cleanliness and hygiene, neat and well groomed in appearance
Exhibits a sincere desire to work with the elderly, and an interest in the understanding of the aging process
Capability of a flexible work schedule with weekend, evening, and holiday duties
Successfully completes a physical exam and TB skin test or chest x-ray, as necessary
Company
Attic Angel
Attic Angel Community is known mainly for its senior living (continuum of care facility and neighborhood of independent homes) and its long history as Madison’s most iconic philanthropic organization, called Attic Angel Association.
Founded in 1889
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Michelle Godfrey
Chief Executive Officer
Company data provided by crunchbase