The University of Kansas · 1 day ago
Administrative Assistant
Lawrence, KS
Full-time
Onsite
Entry Level
$40K/yr - $40K/yr
1+ years expThe University of Kansas is seeking an Administrative Assistant for the College of Liberal Arts and Sciences. This role involves supporting governance functions and undergraduate student services, including curriculum management, award administration, and front office support for students and faculty.
ConsultingHealth CareNon Profit
Responsibilities
Coordinates workflow throughout the academic year for a high volume of new programs, program changes, new courses, course changes, and course de-activations in the CIM and CAT systems under the guidance and direction of the Governance, Awards, and Orientation Coordinator to ensure that all proposals are moved through the multi-level review process in a timely manner
Maintains inactive course list for the College, working with departments to de-activate courses not offered regularly and identify related changes needed in program or course requirements as a result of the course de-activation
Reports de-activation requests to University Registrar, and to the Assistant Dean of CUAS and Director of COGA
Initiates catalog workflows each fall, distributing all appropriate pages for editing to each unit within the College (50+), and responds to department inquiries throughout the catalog review period
Follows up with departments to ensure completion of all catalog edits prior to the university deadline
Provides training and desk-side coaching on CIM/CAT system for departmental users
Under the direction of the Governance, Awards, and Orientation Coordinator, assists with the administration of award competitions in the College, including faculty, staff and student awards
Prepares and distributes award calls, responds to inquiries from students, faculty and staff, receives applications, and reviews for eligibility
Prepares award notifications and maintains records of awardees
Coordinates with the College’s Communications team to promote award competitions and award winners
Maintains all relevant website content
Assists with the facilitation of the work of the College’s major curricular and academic policy committees, including CUSA, CGS, and CAC
Schedules meetings of the committee and subcommittees and prepares agendas and minutes
Coordinates all meeting logistics
Maintains all relevant website content
Provides front office reception, assists students, faculty, staff, and others with high volume of detailed, complex questions, providing information about various procedures, policies, regulations, and petition processes and results
Determines when it is appropriate to respond to the issue directly and when a referral should be made to another staff member, a faculty member, or another office
Updates student program plans in Enroll and Pay as requested by students. This includes declaration and removal of majors and minors and requesting addition and removal of College certificates
Assists with reviewing and processing admission to the College via Change of School in Perceptive Content
Other duties as assigned
Qualification
Required
High School diploma or GED equivalency
One year experience in general office, clerical and/or administrative support
One year experience with Microsoft Office
Preferred
Demonstrated ability to quickly learn new technology and technical skills sufficient to navigate a complex workflow system, as evidenced by work experience
Strong verbal and written communication skills, as evidenced by work experience and application materials
Demonstrated interpersonal skills and ability to work effectively as part of a team
Strong organization and time management skills, as evidenced by work experience
Company
The University of Kansas
KU is a major comprehensive research and teaching university and a center for learning, scholarship, and creative endeavor.
10001+ employees
H1B Sponsorship
The University of Kansas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (74)
2024 (57)
2023 (51)
2022 (52)
2021 (47)
2020 (38)
Funding
Current Stage
Late StageLeadership Team
Abhinay Dumpa
Pre Health Professions Organization Co-founder and Secretary
Albert Park
Co-Founder
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