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BNY · 5 days ago

Senior Associate, Senior Executive Assistant

New York, NY

Full-time

Onsite

Mid, Senior Level

$75K/yr - $120K/yr

7+ years exp

BNY is a leading global financial services company that influences nearly 20% of the world’s investible assets. The Senior Associate, Senior Executive Assistant role involves providing advanced administrative support to an Executive Committee member or senior executive, managing communication and interactions at the leadership level, and handling complex and sensitive tasks with discretion and confidentiality.

Financial Services

Responsibilities

Independently completes the full range of advanced administrative activities in support of an Executive Committee ("EC") member or a senior executive heading a large complex business unit or function

Primarily provides support in completing activities required for the management of multiple teams which are responsible for different but related tasks

The incumbent's tasks are highly diverse and of the highest sensitivity, confidentiality and complexity

Operates effectively with extensive time management and work method/approach latitude

Responsible for daily interaction and management of communication with the assigned EC member's or senior executive's direct reports

Interactions are frequently at the leadership level

Displays ability to appropriately interact with leaders inside and outside the organization during significant, frequent interactions

A commensurately high level of tact, diplomacy and confidentiality are therefore essential along with the ability to modify communication style to suit the audience

Appropriately and effectively addresses issues of the highest complexity escalated to the assigned EC member's or senior executive's office

Performs advanced, diversified and confidential administrative duties, requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures

Many activities completed fall within the professional track of the discipline supported, including beginning level bookkeeping/ accounting and compliance, among others

Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned EC member or senior executive

Screens calls and visitors, and resolves inquiries

Exercises autonomy in anticipating a diverse range of issues often of the highest complexity and troubleshooting these issues as they arise

Typically conducts administrative assignments of the highest complexity, related to the assigned EC member's or senior executive's attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that are highly sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors

Performs a high volume of special, diversified, longer-term projects requiring interaction with multiple teams

Conducts research and compiles, analyses and summarizes information for reports and correspondences

Leverages own contacts, long-standing relationships and resources, and liaises with senior management on behalf the assigned EC member or senior executive to facilitate information gathering and confirmation of answers

Reviews and analyses highly complex data and manages highly complex, sensitive situations

Applies discretion to independently triage the full spectrum of requests, questions and problems directed toward the assigned EC member's or senior executive's office, and appropriately prioritizes, addresses and/or identifies the level of urgency and escalates

Effectively manages the flow of information to/from the assigned EC member or senior executive, and is authorized to speak on behalf of him/her in certain limited circumstances

May be expected to develop correspondences, memoranda and reports on behalf of the assigned EC member or senior executive, and/or reviews those drafted by the EC member's or senior executive's direct reports for accuracy and alignment with the tone and voice of the EC member or senior executive

Directly responsible for preparing or liaising with the EC member's/senior executive's direct reports to facilitate the development of budgets and preparation of budget presentations for review and use by the assigned EC member or senior executive

Completes all billing and expense activities and resolves associated issues on behalf of the EC member or senior executive

No direct reports, directly supports an assigned EC member or senior executive

Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts

Effective collaboration and communication skills are required, including information exchange with internal and external contacts

Responsible for facilitating the full range of administrative activities for an Executive Committee ("EC") member or a senior executive heading a large complex business unit or function

Responsible for the quality and accurate completion of own work as well as effective collaboration with leadership and the EC member's or senior executive's direct reports on behalf of him/her

Priority is on daily/weekly work, but will be responsible for executing longer term work/projects as requested

Qualification

Advanced administrative skillsTime managementCommunication skillsBookkeeping/accountingBusiness software proficiencyTactDiplomacyConfidentialityCollaboration

Required

High school/secondary school or the equivalent combination of education and experience is required

7+ years of total work experience preferred

Bachelor's degree preferred

Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of product, basic business writing, or similar) preferred

AA degree or relevant business certifications preferred

Ability to independently complete the full range of advanced administrative activities in support of an Executive Committee member or a senior executive

Ability to manage communication with the assigned EC member's or senior executive's direct reports

Ability to interact with leaders inside and outside the organization during significant, frequent interactions

Ability to appropriately and effectively address issues of the highest complexity escalated to the assigned EC member's or senior executive's office

Ability to perform advanced, diversified and confidential administrative duties

Ability to schedule meetings and travel arrangements and maintain calendar of appointments

Ability to screen calls and visitors, and resolve inquiries

Ability to conduct administrative assignments of the highest complexity

Ability to conduct research and compile, analyze and summarize information for reports and correspondences

Ability to review and analyze highly complex data and manage highly complex, sensitive situations

Ability to effectively manage the flow of information to/from the assigned EC member or senior executive

Ability to develop correspondences, memoranda and reports on behalf of the assigned EC member or senior executive

Ability to prepare or liaise with the EC member's/senior executive's direct reports to facilitate the development of budgets and preparation of budget presentations

Ability to complete all billing and expense activities and resolve associated issues