Habitat for Humanity of Snohomish County · 6 days ago
Operations & Finance Manager
Lynnwood, WA
Full-time
Onsite
Mid, Senior Level
$70K/yr - $75K/yr
3+ years expHabitat for Humanity of Snohomish County is dedicated to building homes and communities. The Operations & Finance Manager oversees financial management, administrative operations, and human resources, ensuring compliance and efficiency within the organization.
Non-profit Organization Management
Hiring Manager
Steven Li
Responsibilities
Oversee full-cycle bookkeeping, accounting, accounts payable/receivable, billing, invoicing, deposits, and reconciliations
Manage monthly, quarterly, and annual financial reporting, including forecasting, budgeting, and financial monitoring
Coordinate the annual audit, Form 990 preparation, and all related compliance documentation
Oversee payroll processing and associated tax and benefit reporting
Develop, document, and monitor internal financial controls to ensure accuracy, consistency, and compliance
Maintain and enhance integrations across accounting systems, the donor database, and point-of-sale tools to ensure accurate, efficient data flow
Streamline, digitize, and improve financial workflows, documentation, and reporting processes to enhance efficiency across the organization
Ensure compliance with federal, state, and local regulations (ESD, IRS, L&I, HFHI, etc.)
Administer workers’ compensation, insurance policies, and related reporting
Track and report organizational performance metrics and KPIs
Oversee health and safety policies, procedures, and incident documentation
Maintain HR policies, procedures, and the employee handbook
Manage benefits, timekeeping/PTO, personnel files, and regulatory compliance
Lead hiring, onboarding, background checks, and support performance evaluations and job description development
Support employee relations, conflict resolution, staff training, and development
Support and coordinate staff engagement, appreciation, and culture-building activities
Lead, supervise, coach, support, and partner with operations and admin staff while fostering a collaborative team culture based on transparent communication and mutual accountability
Serve as the primary liaison with the technology consultant to coordinate IT support and projects while ensuring cybersecurity best practices
Manage digital file systems and records retention while ensuring reliable connectivity, data integrity and secure database access
Oversee the setup and decommissioning of computers, phones, and other devices, including management of user accounts, permissions, and software licenses
Continuously improve organizational workflows and digital systems; support data collection, reporting, and analysis
Manage vendor relationships and coordinate facility and equipment maintenance and repairs
Oversee maintenance schedules for store trucks and construction vehicles
Track and maintain facility and equipment documentation
Qualification
Required
A passion and commitment for the mission, values, and goals of Habitat for Humanity of Snohomish County
Management and supervisory experience
Bachelor's degree in accounting, business administration, nonprofit management, or related field (or equivalent experience)
3–5+ years of experience in nonprofit operations, finance, or administrative leadership
Strong understanding of GAAP accounting principles and nonprofit financial practices
Experience with HR administration and compliance
Familiarity with IT systems, digital workflows, integrations, and software platforms
Strong interpersonal skills required with the ability to work with a diverse group of staff, volunteers, and various community stakeholders
Strong organizational and project management skills with the ability to develop, implement, and maintain organized systems and processes while also being able to manage multiple assignments, meet deadlines and to quickly shift priorities
Technologically proficient using Microsoft Windows, Microsoft 365 Suite (Word, Excel, PowerPoint, OneDrive, SharePoint, Teams), Adobe Acrobat, construction management software
Valid driver's license and background check required
Benefits
Medical
Dental
Vision
HSA spending/reimbursement account
Retirement Plan
Professional Development
Paid Holidays and PTO
Company
Habitat for Humanity of Snohomish County
Habitat for Humanity of Snohomish County works to eliminate substandard housing and break the cycle of poverty by partnering with low-income families in the community.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase