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Applied Digital · 1 day ago

Executive Assistant

Dallas, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

Applied Digital is at the forefront of AI innovation, specializing in data center solutions for high-performance computing. They are seeking an Executive Assistant to support the Chief of Staff and a team of executives, providing high-level administrative support and ensuring smooth office operations.

Information Technology & Services

No H1B

Hiring Manager

Katherine Ting

Responsibilities

Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed

Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.)

Review and approve expense reimbursement requests through tools such as Navan

Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies

Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc

Manage office invoices, ensuring timely payments and record-keeping

Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates

Oversee corporate logistics accounts such as Uber Business

Collaborate with cross-functional teams to ensure company objectives and goals are achieved

Qualification

Microsoft SuiteCommunicationTime ManagementOffice ManagementContinuous Improvement MindsetSecurity ComplianceDigital LiteracyCollaborationAdaptabilityAttention to DetailIntegrityDocumentation Discipline

Required

Associate's or bachelor's degree in Communications, Business Administration, or a related field

2+ years of experience as an executive assistant or administrative assistant

Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.)

Excellent verbal and written communication skills

Able to adapt swiftly and effectively to changing workloads and day-to-day tasks

Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs

Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners

Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments

Accountability: Takes ownership of assigned tasks and follows through with minimal supervision

Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation

Time Management: Manages time effectively to meet performance expectations and service levels

Integrity: Adheres to company policies, safety protocols, and professional ethics always

Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations

Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance

Security Compliance: Maintains awareness of data center physical and logical security expectations

Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings

Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed

Preferred

Prior experience handling office management functions

Company

Applied Digital

Applied Digital (Nasdaq: APLD) — named Best Data Center in the Americas 2025 by Datacloud — designs, builds, and operates high-performance, sustainably engineered data centers and colocation services for artificial intelligence, cloud, networking, and blockchain workloads.

Founded in 2021

Dallas, Texas, US

51-200 employees