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Archdiocese of Chicago · 1 day ago

Interim Operations Director

CHICAGO, Illinois, United States

Full-time

Onsite

Lead/Staff, Director/Executive

$69K/yr - $79K/yr

3+ years exp

The Archdiocese of Chicago, the third largest in the United States, serves over 2.2 million Catholics and is seeking an Interim Operations Director. This role provides strategic and operational support to parishes and schools, overseeing finance, operations, facilities, and project management during the search for a permanent Operations Director.

CommunitiesEventsNon ProfitReligion

Responsibilities

FINANCIAL MANAGEMENT - Responsible where applicable for the development and implementation of Parish budgets, preparation of annual reports, as well as evaluation and communication of monthly financial reports, including bank reconciliation. Develops monthly variance reports and forecasts. Responsible for ensuring payment of all taxes and fees to government entities. Ensures the use of Archdiocesan best practices in all activities, as well as responsible for the establishment, maintenance, and testing of internal controls

FACILITIES MANAGEMENT - Oversees operations and maintenance functions. Coordinates with AOC Real Estate and/or Construction as appropriate regarding facility sales/leases, capital projects, repairs, and prepares appropriate forms. Acts as liaison to Archdiocesan agencies, and as a resource for Building Committee

HUMAN RESOURCES MANAGEMENT - Works closely with the Pastor and Vicariate Human Resources Manager to ensure implementation of AOC polices and best practices. Assists in onboarding of newly selected Operations Director to parish. Additionally, provides administrative staffing analysis and bi-weekly payroll processing for all parish/school employees

COMMUNICATION/INFORMATION - Oversees all Parish’s communications activities to ensure the local staff are aware of and understand AOC policies and procedures including best practices. Ensures that all communication assets are completed on time, including bulletin, website, social media, broadcast email communications, and direct mail

PROJECT/TEAM MANAGEMENT - Through word and example, fosters a positive working environment and culture, based upon Catholic teachings, particularly the dignity of each human person. Assists in appropriate project planning, budgeting, tracking, and oversight processes. Based upon information from Archdiocesan and other sources, encourages the implementation of best practices across the Parish’s activities

BEST PRACTICES - Adheres to AOC best practices in the above areas and identifies opportunities for improvement with the support and direction of the Director of Vicariate Operations (DVO)

OTHER RESPONSIBILITES/DUTIES AS ASSIGNED

Qualification

Financial ManagementHuman Resources ManagementProject ManagementChange ManagementMicrosoft Office SuiteQuickBooksLeadership SkillsContinuous ImprovementBilingual (English/Spanish/Polish)Interpersonal SkillsCommunication SkillsOrganizational Skills

Required

Undergraduate Degree in Business, Accounting, Finance, or related discipline, or equivalent professional experience

Three years' experience in accounting, finance, or related business practices. Experience with a not-for-profit organization or in Church management is a plus

Demonstrates understanding, respect, and support of the Catholic Church teachings, mission, and values

Demonstrable leadership, interpersonal, communication and organizational skills; initiative and a strong desire to achieve results

Can be entrusted with highly confidential information

Possess a valid Illinois Driver's License and can travel to various parishes/schools and other Archdiocesan locations throughout Cook and Lake Counties via personal transportation

Proficiency in spoken and written English

Preferred

Experience in change management and merger integration

Experience and competence in 1) standard management software tools—Microsoft Office Suite, QuickBooks; 2) Human Resources activities; 3) working in a team leadership environment; and 4) continuous improvement processes

Experience with UKG

Proficiency in Spanish/Polish, as applicable