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Spencer Fane LLP · 2 days ago

Intellectual Property Paralegal

Phoenix, AZ

Full-time

Onsite

Mid Level

$43/hr - $46.35/hr

3+ years exp

Spencer Fane LLP is a law firm specializing in Intellectual Property, and they are seeking an Intellectual Property Paralegal to provide support to multiple attorneys. The role involves preparing documentation for patent and trademark applications, ensuring compliance with regulatory requirements, and assisting attorneys with various tasks related to litigation and trial preparation.

Consulting

Comp. & Benefits

Hiring Manager

Jaclyn Steiner

Responsibilities

Prepare all documentation for patent and trademark applications, including Powers of Attorney, Oaths, Declarations, and specimens

E-file patent and trademark applications with the United States Patent and Trademark Office (USPTO)

Review and analyze all communications from the USPTO

Docket all incoming and outgoing communications with the USPTO

Draft correspondence to clients and to foreign associates

Communicate professionally, productively, and efficiently with clients, contacts, attorneys, other paralegals, all other Firm workers, and all others

Provide support to litigation attorneys with drafting, research, document review/analysis, preparing productions, preparing for hearings, depositions and trials, and live trial support

Review, gather, and organize client documents from production to discovery

Search Internet and/or specific sites to gather information or documents requested by attorneys to make the attorney's job easier and more efficient

Assist attorneys in identifying experts for use in case defense

Participate in trial preparation and mediations as needed

Research and summarize records, as needed, to assist in data gathering, including organizing of information in databases

Ensure regulatory compliance: assist firm's attorneys and clients to maintain compliance with ERISA, IRS, DOL, PBGC, CMS, and other regulatory requirements

As directed or as necessary/desirable, lead or participate in meetings and phone calls using remote participation technology (such as, without limitation, Zoom, Teams, etc.)

Prepare documents and docket deadlines for meetings, court filings, etc. Follow up with the attorney to ensure that deadlines are being met

Coordinate meetings, including scheduling, drafting minutes, drafting meeting agendas, and creating meeting packets

Meet with clients and attorneys to execute documents, and work closely with clients, explaining processes to clients and assembling relevant information for attorneys

Check citations, proofread documents, and collect exhibits

Perform general administrative tasks such as mailings, file retrieval, handling service payments, filing emails, etc. as needed

Prepare signature page packets, assist with closing, and prepare closing binders

Track and record time to ensure services provided are appropriately charged

1400 billable hours annual requirement

Qualification

Intellectual Property LawPatent ProsecutionDocument Management SystemsMicrosoft OfficeAdobe AcrobatOrganizational SkillsTime ManagementCommunication SkillsConfidentiality

Required

Education: Undergraduate degree and/or paralegal certificate required

Experience: Minimum of three (3) years of experience in a legal setting (law firm or in-house legal department) required

Technical Skills: Working knowledge of Microsoft Office (Word, Outlook, Excel); experience with document management systems and Adobe Acrobat preferred

Organizational & Time Management Skills: Ability to organize files, manage routine administrative tasks, and handle multiple assignments while meeting deadlines in a fast-paced environment

Judgment, Initiative & Prioritization: Applies sound judgment, initiative, and basic prioritization skills to complete assigned tasks accurately and on time, following established procedures

Communication & Collaboration: Clear and professional verbal and written communication skills; ability to work effectively with attorneys, paralegals, clients, and administrative staff

Confidentiality & Professionalism: Demonstrates discretion, professionalism, and respect for confidentiality when handling sensitive information