SHINE Systems · 5 days ago
Executive Administrative Support- Senior (TS/SC w Poly)
Reston, VA, United States
Full-time
Onsite
Mid, Senior Level
$115K/yr - $115K/yr
7+ years expSHINE Systems, LLC, is currently seeking Senior Executive Support Specialists located in Reston, Virginia. The role involves providing comprehensive administrative support to executive leadership, including managing calendars, preparing reports, and facilitating travel arrangements.
Management Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Collect and prepare operating reports and budget expenditures
Prepare staff summary sheets, memorandum of agreements, and official memos
Facilitate Defense Travel Service (DTS) travel for senior personnel
Schedule conference rooms and appointments
Manage senior leadership calendars
Maintain internal files and records management
Assist in the preparation of presentations
Assists in updating/developing office level standard operating procedures (SOP)
Provides support to the e-Task management system
Assists in managing time and labor, as needed
Maintains read-ahead books and files
Assists in preparation of charts, graphs and narrative information for management or program reports from material provided by higher-level employees
Screens incoming correspondence and determines appropriate action
Review outgoing correspondence and reports ensuring proper formats, grammar and coordination
May require Special Access Program (SAP) access
Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence
Qualification
Required
7 years' experience in a Senior Executive Support position, with a minimum of 3 years supporting directorate-level or executive staff
Expert MS Office skills
Working knowledge and understanding of DoD processes and terminology
Experience with managing executive calendars and time keeping tasks and travel order processing procedures
Experience in the preparation, crafting and editing of executive-level and technical correspondence, summaries, guidance and other documents
Experience in travel order processing procedures
Preferred
Bachelor's Degree
Company
SHINE Systems
SHINE Systems is a Trusted Leader in Multi-Intelligence Analysis, Cybersecurity, Technology Integration, and Mission Support Services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase