Women of the Vine & Spirits ยท 2 days ago
Executive Administrative Assistant CPWS - Bellevue, WA
Bellevue, WA
Full-time
Onsite
Mid Level
$23/hr - $39/hr
3+ years expSouthern Glazer's Wine & Spirits is a premier wine and spirits distributor recognized for its inclusive culture and commitment to its employees. The Executive Administrative Assistant provides essential support to VPs and Directors by managing schedules, organizing meetings, and handling logistics for department functions.
Food & Beverages
Responsibilities
Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up
Establish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation forms
Create and maintain filing system for VPs/Directors
Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries
Prepare T&E expense reconciliation through Concur
Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees
Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed
Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings
Support Department Managers on an as-needed basis
Perform other general administrative duties as assigned
Qualification
Required
Two years of college education or equivalent required
Excellent communication skills (verbal and written) required
Strong writing skills for meeting minutes and general communication
Strong interpersonal and organizational skills
At least three years of corporate professional experience in an administrative assistant role, or equivalent
Must have experience in supporting multiple individuals
Team player, energetic, self-starter, motivated
Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus
Responsible for working with and maintaining confidential data
Benefits
Comprehensive medical and prescription drug coverage
Dental and vision plans
Tax-saving Flexible Spending Accounts
Disability coverage
Life insurance plans
401(k) plan
Tuition assistance
Wellness program
Parental leave
Vacation accrual
Paid sick leave
Company
Women of the Vine & Spirits
Women of the Vine & Spirits is the leading membership organization, worldwide, dedicated to boldly pushing the wine, beer and spirits industry toward a more diverse, equitable and inclusive era that empowers all to succeed.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Deborah Brenner
Founder & CEO
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