EXP · 1 day ago
Project Administrator
Gu Oidak, AZ
Full-time
Onsite
Senior Level
5+ years expEXP is a company driven to provide innovative solutions for the world’s built and natural environments. The Project Administrator will coordinate project timelines, manage documentation, and facilitate communication among stakeholders to ensure project success.
ConsultingInternet
Responsibilities
Project coordination: Track timelines, milestones, and deliverables
Documentation management: Maintain project files, contracts, and reports
Meeting support: Schedule, prepare agendas, record minutes, and follow up on action items
Budget monitoring: Assist with expense tracking and ensure compliance with financial guidelines
Stakeholder communication: Act as liaison between management, staff, and external partners
Risk tracking: Identify potential delays or issues and escalate to management
Resource allocation: Coordinate staff assignments, travel, and logistics for project teams
Reporting: Prepare status updates, dashboards, and presentations for leadership
Scheduling: Manage calendars, appointments, and travel arrangements
Correspondence: Draft and manage emails, letters, and official communications
Reception duties: Answer calls, greet visitors, and maintain a professional office atmosphere
File management: Organize records, maintain filing systems, and ensure document accuracy
Office operations: Oversee supplies, equipment maintenance, and vendor coordination
Event support: Assist with planning meetings, workshops, and office events
Data entry & reporting: Use Microsoft Office Suite to prepare reports and presentations
Staff support: Provide administrative assistance to managers and team members
Qualification
Required
Bachelor's degree in Business Administration, Management, Project Management, or a related field
Associate's degree in a relevant discipline may be acceptable with additional experience
Minimum of 5 years of progressive administrative or project support experience
Proven track record in coordinating projects, managing schedules, and maintaining documentation
Experience working with cross-functional teams and liaising with stakeholders
Demonstrated ability to use Microsoft Office Suite and project management tools (e.g., MS Project, Trello, Asana)
Strong organizational skills: Ability to manage multiple projects, schedules, and documentation simultaneously
Communication excellence: Clear verbal and written communication with stakeholders, staff, and external partners
Attention to detail: Ensuring accuracy in reports, records, and project deliverables
Time management: Prioritizing tasks and meeting deadlines in fast-paced environments
Technical proficiency: Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Access) and project management tools
Adaptability: Comfortable shifting between administrative duties and project-specific tasks
Problem-solving mindset: Anticipating challenges and proposing solutions proactively
Team collaboration: Supporting managers, project leads, and cross-functional teams effectively
Preferred
Background in government, non-profit, or corporate environments is a plus
Company
EXP
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
1001-5000 employees
H1B Sponsorship
EXP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (14)
2023 (11)
2022 (14)
2021 (14)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$33M2008-06-16Private Equity
2000-06-26Series Unknown· $33M
Leadership Team
Deborah W.
Executive Vice President and CFO
Mark Dvorak
President and Chief Operations Officer
Recent News
GlobeNewswire News Room
2025-03-14
2025-01-29
2024-04-06
Company data provided by crunchbase