Bookkeeping Enterprises · 2 days ago
Executive Accounting Administrative Assistant
Irvine, CA
Full-time
Onsite
Mid Level
3+ years expBookkeeping Enterprises is a growing outsourced bookkeeping and accounting firm, and they are seeking a highly capable Executive Accounting Administrative Assistant to support firm leadership, accounting operations, and office management. This role involves providing executive-level administrative support, managing office operations, and assisting with accounting functions to ensure the firm runs smoothly.
AccountingConsultingFinancial Services
Responsibilities
Perform accounting functions utilizing QuickBooks, including data entry, reconciliations, and report preparation
Assist with bookkeeping tasks across multiple client accounts
Prepare, organize, and maintain financial records and supporting documentation
Ensure accuracy, consistency, and compliance with internal processes
Support accountants with month-end and ongoing accounting tasks
Serve as a personal assistant to the owner, providing direct executive-level support
Manage calendars, scheduling, correspondence, and follow-ups
Prepare reports, spreadsheets, and internal documents for leadership
Track deadlines, deliverables, and priorities across the firm
Handle sensitive and confidential information with discretion and professionalism
Oversee day-to-day office operations to ensure a clean, organized, and professional workspace
Order and maintain office supplies and equipment
Greet clients professionally and serve as the first point of contact for in-office visits
Answer and direct phone calls and emails as needed
Maintain filing systems, both digital and physical
Assist in developing, improving, and maintaining administrative and accounting systems
Identify inefficiencies and recommend process improvements
Help document workflows and internal procedures
Support implementation of new tools or systems as the firm grows
Qualification
Required
BA or BS degree (or equivalent work experience preferred)
Minimum of 3+ years experience in accounting administration, bookkeeping, or a related role
Proven experience using QuickBooks for accounting functions
Advanced Knowledge of Microsoft Office Suite
Strong understanding of accounting principles and financial documentation
Exceptional organizational and time-management skills
Ability to manage multiple priorities independently in a fast-paced environment
High level of integrity, reliability, and professionalism
Strong written and verbal communication skills
Ability to work independently, take initiative and follow direction as needed
Preferred
Experience in an outsourced bookkeeping or accounting firm
Prior experience supporting business owners or executives
Familiarity with payroll platforms and client management systems
Benefits
Professional, respectful, and growth-oriented work environment
Opportunity to play a key role in the firm’s operations and growth
Competitive compensation based on experience
Company
Bookkeeping Enterprises
Bookkeeping Enterprises is an accounting firm that provides bookkeeping and accounting services to businesses and individuals.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase