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Vedder Price · 1 day ago

Marketing Administrative Assistant

Chicago, IL

Full-time

Hybrid

Entry Level

$50K/yr - $60K/yr

1+ years exp

Vedder Price is a professional services firm seeking a Marketing Administrative Assistant for their Chicago office. The role involves providing project management and administrative support to the marketing department, assisting with various marketing activities, and ensuring smooth departmental operations.

AdviceConsultingLegalProfessional Services

No H1B

Responsibilities

Report processing and tracking for team leadership

Departmental filing and organization, including print and electronic files

Departmental accounting support (internal approvals, check requests, invoice processing, payment and tracking of expenses, reporting, etc.)

Expense reimbursement for department members

Management of Firm-wide promotional item program

Management of Firm-wide photography program

Coordination of departmental and other meetings, including technology and hospitality/meeting needs

Collaboration with other firm departments to coordinate mailings, labeling and other projects

Occasional support of marketing events (sometimes outside regular business hours), including printing marketing materials, updating files and providing on-site support

General administrative support to department members

Additional assignments from team leadership and other department members as needed

Maintenance of departmental calendars, trackers, and shared resources

Vendor coordination and inventory tracking related to marketing programs

Support for internal communications, onboarding logistics, and process documentation

Qualification

Microsoft Office SuiteAccounting supportProject managementOrganizational skillsClient serviceVerbal communicationWritten communicationAttention to detailCollaborationProactive self-starter

Required

One to three years of experience working with accounting departments and other administrative functions within a law firm or other professional services environment

Position also requires the ability to work under pressure to meet strict deadlines

Strong knowledge of Microsoft Office Suite, as well as an ability to grasp new technologies

Personable and professional

Excellent verbal and written communication skills

Extremely organized, efficient and responsive with a strong attention to detail

Client service focused

Ability to juggle deadlines and work under pressure with a professional and positive attitude

Proactive self-starter who can work independently with minimal supervision

Collaborative and relationship-oriented, with the ability to build effective working relationships across departments

Preferred

Bachelor's degree preferred

Benefits

Competitive Salary: We offer a competitive base salary commensurate with skills and experience.

Bonus Program: Discretionary annual bonus program.

Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.

Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.

Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.

Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.

Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.

Work-Life Balance: Hybrid work model and family-friendly policies.

Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.