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Kent, Campa and Kate Incorporated (KCK) · 1 day ago

Executive Administrative Assistant

Yuma, AZ

Full-time

Onsite

Mid Level

$73K/yr - $76K/yr

3+ years exp

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. They are currently seeking an Executive Administrative Assistant to support administrative activities for the Marine Aviation Weapons and Tactics Squadron One (MAWTS-1) at Marine Corps Air Station, Yuma.

Management Consulting

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Coordinate with the Government personnel to improve critical process performance for two of the command’s administrative programs, DTS and GTCC:

Research and implement best practices for managing and improving the command’s use of the DTS program

Track and complete administrative action items efficiently and expeditiously and improving the travel authorization practices within the DTS framework

Operate as an alternate when the GTCC Coordinator not available

Forecast funds needed for travel executed by the Senior Leadership of MAWTS-1

Serve as the primary point of contact for all traveler needs for MAWTS-1

Produce reports, records and review documents associated with the use of DTS by MAWTS-1 personnel

Analyze and implement best practices to enhance the DTS accuracy for the command, resulting in gained efficiency for individual travelers and the command

Other Administrative Support Tasks:

Develop schedules for action items, assign roles and responsibilities among stakeholders, and execute implementation plans

Ensure that the overall comprehensive administrative support is tailored to support established goals and timelines

Attend and provide technical support at Joint Working Groups and other Initial Planning Teams

Provide monthly status reports

Assist in the facilitation and conduct of conferences

Coordinate Military Protocol Functions:

Coordinate military travel arrangements and protocol functions

Produce itineraries and detailed schedules for Very Important Persons and Distinguished Visitors

Arrange for rental or government vehicles, commercial or government air transportation, and lodging

Through close coordination with aides de camp and other executive assistants, ensure accuracy of DTS orders, all methods of travel and lodging, and personnel access (i.e. security requirements and Joint Personnel Adjudication System (JPAS) clearance information)

Organizing and supervising the execution of Changes of Command and WTI Graduation Ceremonies

Qualification

DTS experienceMicrosoft OfficeSharePoint experienceMilitary knowledgeAttention to detailOrganizational skills

Required

Active Secret Clearance

Three (3) years' experience providing executive administrative support or related experience

Experience and sufficient knowledge of the Joint Federal Travel Regulations (JFTR), Government Travel Charged Card (GTCC) program and the Defense Travel System (DTS)

Microsoft Office and SharePoint experience

Excellent attention to detail and organizational skills

Ability to work outside normal operating hours during training exercises