The Miami Valley School · 1 week ago
Enrollment and Business Office Associate
Dayton, OH
Full-time
Onsite
New Grad, Entry LevelThe Miami Valley School is dedicated to providing a unique learning environment in the Dayton community. The Enrollment and Business Office Associate will oversee the EdChoice Scholarship program and support various enrollment and business office responsibilities, ensuring effective communication with families and maintaining accurate records.
EducationHigher EducationKnowledge Management
Hiring Manager
Lisa Z. Garvic
Responsibilities
Oversee the EdChoice Scholarship program. This entails:
Collecting EdChoice Scholarship application materials
Providing application support for families
Applying to the state on behalf of each student
Keeping all records up to date to meet the requirements of the state
Process scholarship payments from the state
Other duties as needed to support the program
Support admissions activity, guiding prospective families from inquiry to tour to application and beyond through personalized communication, tours, and events
Send records requests for newly enrolled students
Assist with parent and student ambassador programs: recruiting, matching, training, and supervising
Assist with internal and external communications, including emails, event invitations, and admissions materials
Support enrollment events internally and externally
Communicate with inquiries through the website chat platform
Coordinate prospective students visit days by checking schedules and confirming plans with faculty and student hosts
Publicize within the school community the endeavors of the department and give recognition to exceptional achievement
Share the MVS message with feeder schools and others who may send or refer families to MVS
Perform other duties as assigned by the Director of Enrollment Management
Process accounts payable and support procurement by reviewing invoices, preparing payments, collecting and organizing vendor documentation (W9s, signed agreements, proof of insurance), and maintaining vendor records
Preparation and filing of annual 1099s for vendors
Manage Facilities Rentals by coordinating rental requests, processing deposits, and reserve spaces
Support Parent Association and Student Class and Club budgets by managing reimbursement requests, tracking and reporting on available funds, and providing regular, timely reporting
Manage cash boxes for clubs and athletics through collection and reconciliation of cash, ensuring accurate record-keeping and monthly deposits to the bank
Assist with billing of incidental charges on student accounts throughout the year
Support departmental reporting by preparing regular monthly or quarterly summaries, as well as ad hoc reports, to provide organized and accurate information
Support process improvements and internal controls: follow established procedures, identify gaps, and escalate issues as needed
Maintain accuracy, confidentiality, and timeliness in all business office processes
Perform other duties as assigned by the Chief Financial & Operations Officer
Qualification
Required
Bachelors degree in a related field
Strong communication skills
Background in program management
Ability to work independently
Attention to detail
Collaborative approach
Preferred
Previous experience working in a business office
Benefits
Medical, dental, and vision plans
Matching 403(b) program
50% tuition remission for the children of employees
Company
The Miami Valley School
The Miami Valley School is an educational institution & a school serving students from Pre-K through 12th grade.
Founded in 1964
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ann E. Knerr-Smith, CPA
Chief Financial Officer & Chief Operating Officer
Recent News
Seattle TechFlash
2025-03-28
Business Journals
2023-04-19
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