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Springfield Empowerment Zone Partnership · 3 days ago

Human Resources Support

Springfield, MA

Full-time

Onsite

Entry Level

1+ years exp

Springfield Empowerment Zone Partnership is committed to providing a supportive learning environment in their district. They are seeking a Human Resources Support professional to assist with various HR functions, including processing new hires and maintaining documentation.

Continuing EducationEducationPrimary EducationSecondary Education

Responsibilities

Processes new hires, transfers, salary changes, resignations and retirements to several different bargaining units within the MUNIS system

Assists with the verification of applicants and staff to ensure certification and licensure are valid. Assists with documentation, tracking and reporting of such

Updates education levels from original transcripts into MUNIS system

Gathers and reviews Loan Forgiveness forms that have been submitted by employees. Assists with the documentation, tracking and reporting of Loan Forgiveness forms

Reviews and assists with processing new hire or termination paperwork for all employees

Schedules and meets with new hires to review and submit their paperwork to the Human Resources Analyst

Functions include, mailing, filing and scanning for new hires, transfers, changes, salary changes, resignations and retirements

Contacts employees to report for hiring sessions, meets with them to verify accuracy and completion of paperwork and processes relevant documentation

Answers questions and distributes forms to the appropriate departments such as payroll, benefits and retirement

Performs administrative duties which includes answering phone, scanning, performing word processing, operating office machines and technology and organizing and maintaining files

Access or exposure to confidential information

Performs related duties of a similar nature and level as assigned

Qualification

MUNIS systemHuman Resources knowledgeConfidential information handlingInterpersonal skillsCustomer serviceOffice equipment operationDetail-orientedProblem-solvingEffective communication

Required

Associate's degree in Business, Administration, Human Resources, or related field

Minimum 1-2 years' experience, including experience in office setting handling confidential and sensitive information

Knowledge of contracts

Knowledge of new hire forms

Ability to multi-task in a fast-paced, high demand educational environment with time-sensitive deadlines

Ability to use (or learn to use) computer software and systems applicable to the position

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to exercise good judgment and focus on detail as required by the job

Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

Skill in utilizing interpersonal skills to relate and interact with a diverse population

Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines

Ability to provide positive and effective customer service

Ability to adapt to and accommodate new methods and procedures

Ability to work independently or as a member of a team

Ability to apply listening skills, work under pressure, address conflict and solve problems

Ability to read, analyze and interpret standard, policies, procedures and regulations

Ability to effectively present information using attention to detail and accuracy

Ability to exercise good judgment

Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone

Ability to communicate effectively orally and in writing

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects, including the human body