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FHI 360 · 1 day ago

Executive Administrative Associate

United States

Full-time

Remote

Senior Level

$70K/yr - $90K/yr

5+ years exp

FHI 360 is a global nonprofit organization dedicated to improving lives through integrated health and development solutions. They are seeking an Executive Administrative Associate to provide comprehensive administrative support to the Senior Vice President of Strategy and Resource Mobilization, including managing schedules, booking travel, and coordinating meetings.

AssociationEducationHealth CareHumanitarianNon ProfitSocial

H1B Sponsor Likely

Responsibilities

Perform advanced-level administrative tasks with accuracy and attention to detail

Serve as the primary point of contact for internal and external inquiries

Serve as a liaison between SVP SRM, reporting units and other business areas and external agencies for the purpose of relaying instructions and information and following commitments through to completion

Manage and monitor a variety of information impacting the SVP’s responsibilities and priorities in response to workflow of the SVP

Exercise delegated authority to speak on behalf of the SVP regarding a variety of administrative matters

Interprets and summarizes information based on program knowledge, organizational goals, and priorities

Identify and resolve problems that would not require SVP’s direct involvement

Coordinate organizational and leadership team meetings, including securing facilities, preparing agendas, arranging speakers, and recording meeting notes

Ensure timely and accurate distribution of communications

Respond to routine and non-routine questions and staff requests for administrative support

Develop and implement improved administrative procedures to enhance efficiency and timeliness of deliverables

Prepare and maintain documentation, reports, schedules, databases, spreadsheets, and logs to support departmental functions

Create and edit presentations, graphics, and desktop publishing materials

Proofread documents for accuracy in spelling, grammar, and layout

Coordinate special projects, including planning presentations, disseminating information, and managing logistics

Schedule and organize complex activities such as meetings, travel (including international), conferences, and departmental events

Establish and maintain files and records

Handle confidential and sensitive information with discretion

Perform other duties as assigned

Qualification

Microsoft Office 365International travel bookingVirtual meeting logisticsConfidentialityCommunication skillsNonprofit experienceBusiness development supportSharePointEnglish fluencyAttention to detail

Required

Associate's degree or international equivalent in Business Administration or related degree

Minimum 5 years of experience providing administrative support to executives

Must have advanced knowledge of Microsoft Office 365 applications

Past experience booking complex international travel arrangements, including securing necessary visas

Demonstrated experience scheduling meetings and facilitating virtual meeting logistics

Must have previous experience working across global time zones

Strong attention to detail and ability to maintain confidentiality

Excellent communication skills

Fluency in English is required

Preferred

Bachelor's Degree preferred

Experience working in a nonprofit or health-related field preferred

Experience supporting business development preferred

Benefits

FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account.

18 days of paid vacation per year

12 sick days per year

11 holidays per year

Company

FHI 360

Glassdoor4.0

FHI 360 is a human development organization that works to build the capacity of individuals, communities, and countries.

Founded in 1971

Durham, North Carolina, USA

1001-5000 employees

http://www.fhi360.org

H1B Sponsorship

FHI 360 has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (9)

2023 (12)

2022 (11)

2021 (9)

2020 (8)