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Partners Bank · 1 day ago

Executive Administrative Assistant (Bank) / Req #1150

Sanford, ME

Full-time

Onsite

Entry Level

2+ years exp

Partners Bank is a rapidly growing community bank with operations in Maine and New Hampshire that has established superior service level expectations. They are seeking an Executive Administrative Assistant to support the CEO and senior management team by performing administrative tasks and ensuring smooth operations of workflows, meetings, and events.

BankingFinanceFinancial Services

No H1B

Responsibilities

Identify and address needs of the CEO and other members of the senior management team and perform administrative tasks, ensuring workflows, meetings and events run smoothly

Provide Service Excellence through the execution of specialized and administrative functions, including coordinating all Board meetings and Board related activities, preparing meeting agendas and/or presentations and preparing and submitting ad hoc reports on behalf of executives, all while maintaining confidentiality of sensitive information

Generally, run the office of and is responsible for all administrative functions related to the office of the CEO

Process correspondence, files, records, minutes for senior management staff and members of the Board

Prepare information for the Directors’ Regular and Special Meetings and attends the Board of Directors’ Meetings

Drafts minutes of Board meetings for corporate clerk

Set up meetings, conferences and coordinates the efficient operation of the office by maintaining confidential and general files, ordering supplies, and performing other relevant duties

Obtain additional information, as needed, to complete reports on sensitive or special management communications

Coordinate the Annual Corporators’ meeting, Board meetings and other meetings at the request of the CEO

Coordinate travel schedules for CEO and Directors

Complete ad-hoc reporting and projects as assigned

Perform additional responsibilities as requested by senior management