Brooks Building Solutions · 1 day ago
People Operations Administrative Assistant
Jacksonville, FL
Full-time
Onsite
Entry Level
$19.25/hr - $24/hr
1+ years expBrooks Building Solutions is a leader in HVAC, building automation, and energy-efficient solutions for commercial buildings. They are seeking a People Operations Administrative Assistant to support the day-to-day functions of the People Operations team, contributing to a positive employee experience through various administrative tasks.
ConsultingHeating Ventilation and Air Conditioning (HVAC)Mechanical Engineering
Responsibilities
Manage inventory and ordering of office supplies, snacks, coffee, and company swag
Maintain cleanliness and organization of common areas, including the break room, conference rooms, and training room
Assist with setup and breakdown for employee or customer events, meetings, and trainings, including catering coordination
Answer and route calls on the main Brooks phone line and greet visitors
Conduct reference checks for job candidates
Prepare new hire onboarding materials, welcome packets, and welcome bags
Support onboarding logistics and monitor employee training completion
Maintain accurate People Operations records and documentation
Provide general administrative support to the People Operations team
Other duties as assigned
Qualification
Required
High school diploma or equivalent required
1–2 years of administrative, office, or customer service experience
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Comfortable using technology and learning new tools and systems
Strong organizational skills with a high attention to detail
Clear, professional verbal and written communication skills
Ability to manage multiple tasks, prioritize work, and meet deadlines
Service-oriented, dependable, and proactive approach to work
Ability to work primarily at a desk for extended periods while using a computer and office equipment
Ability to stand for long periods during event planning, setup, or employee engagement activities
Ability to lift and carry up to 25 lbs as needed
Ability to climb stairs when supporting events or office logistics
Preferred
associate's degree preferred
Benefits
Competitive pay
Paid holidays and PTO (including the day after Thanksgiving + a half-day on Christmas Eve)
Health benefits with HSA contributions
401(k) with company match
Company-wide bonus structure based on return on revenue, with all employees eligible depending on business performance
Company
Brooks Building Solutions
Brooks is a provider of HVAC equipment, building automation and energy management services.
51-200 employees
Funding
Current Stage
Growth StageRecent News
San Antonio Express-News
2024-05-05
San Antonio Express-News
2024-05-05
Company data provided by crunchbase