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State of Ohio · 1 day ago

Administrative Professional 2

United States of America-OHIO-Franklin County

Full-time

Onsite

Entry Level

1+ years exp

The Ohio Department of Education and Workforce is dedicated to enhancing the quality of education for Ohio’s students. They are seeking an Administrative Professional 2 to support the Director and office leadership in various administrative functions, including research, scheduling, and facilitating meetings.

GovernmentOffice Administration

Responsibilities

Researches and analyzes materials and information as related to Office of Federal Programs

Provides information as requested by internal and external customers:

Serves as point of contact for answering office phones

Assists customers with accessing and understanding how Continuous Comprehensive Improvement Plan (CCIP) and related systems work

Provides customers with information as to how to retrieve login and password for system

Maintains and updates electronic files on regular basis

Develops, maintains and retrieves information from Excel worksheets

Provides support to administrators for workshops and trainings

Serves as liaison between Director and office staff, department staff, and other state agencies

Transmits decisions and directives (e.g., documents and maintains confidential and/or sensitive information)

Coordinates and arranges ED STEPS meetings for Steering committee, subcommittees and other functional meetings with ODE and vendor CGI

Assists ED STEPS leadership team with research, meeting minutes, presentations, etc

Maintains, organizes and updates ED STEPS Sharepoint and Teams folders

Assists with access rights and internal and external role requests for office systems

Collaborates with internal IT and outside technology contractors

Monitors and coordinates Director’s schedule

Assists in the development and organization of agenda items for various business meetings

Gathers details or documentation needed for meetings

Represents Director at meetings (e.g., records and compiles meeting minutes)

Maintains calendar and schedules appointments (e.g., reserves meeting sites, acquires materials and/or equipment, coordinates with building security personnel, tracks confirmations)

Facilitates travel arrangements (e.g., handles airline, hotel, conference and ground transportation details, prepares and tracks travel reimbursements)

Prepares materials needed for site visits and presentations:

Works with site contact person to determine needed agenda items, number of participants, equipment and materials needed

Researches and collects information for presentations

Uses PowerPoint to create presentations

Copies, collates, and assembles presentation packets for distribution

Orders, distributes, and maintains inventory of office supplies

Creates correspondence

Serves as office records retention coordinator

Attends meetings