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Universities of Wisconsin · 1 day ago

Administrative Manager - Wisconsin Entrepreneurship Hub

Madison, WI

Full-time

Onsite

Entry, Mid Level

2+ years exp

The Universities of Wisconsin is launching the Wisconsin Entrepreneurship Hub, aimed at enhancing entrepreneurship across the campus. The Administrative Manager will lead core administrative operations, develop policies, and coordinate resources while supporting the Executive Director and engaging with various stakeholders.

Higher Education

No H1B

U.S. Citizen Only

Responsibilities

Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications

Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies

Plans and supports events in collaboration with campus partners

Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement

May assist in the development and monitoring of the unit or program budget and approve unit expenditures

Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures

Interacts with a wide range of internal and external stakeholders, including UW-Madison units, donors, community leaders and partners

Qualification

Administrative managementEvent planningBudget managementMicrosoft Office SuiteInterpersonal skillsCommunication skillsOrganizational skillsCollaborationAttention to detail

Required

2+ years of experience working in a collaborative team in an administrative role

Experience or interest in supporting entrepreneurs

Proven ability to plan, organize, and execute programs and events, including budgets and logistics

Excellent verbal and written communication skills to effectively interact with students, faculty, staff, and external partners

A collaborative, service‑oriented approach that uplifts partners, builds trust, and reflects a good working knowledge of UW–Madison's workings, governance rhythms, and campus culture

Exceptional attention to detail, organizational skills, and ability to manage multiple priorities

Able to work in an evolving, fast-changing environment

Strong interpersonal skills and ability to remain calm and composed in high-stress or sensitive situations

Demonstrated experience using tact and diplomacy in sensitive situations. Able to maintain confidentiality