American Heart Association · 3 days ago
Project Coordinator
Dallas, TX
Full-time
Hybrid
Entry Level
$41K/yr - $55K/yr
3+ years expThe American Heart Association is dedicated to combating cardiovascular disease and improving health outcomes. They are seeking a Project Coordinator for Clinical Studies to provide administrative support and manage project coordination within the Clinical Studies Team, ensuring effective communication and organization of project-related activities.
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Responsibilities
Provide administrative and personal support to supervisor, including calendar management, scheduling, and meeting logistics
Plan, organize, and manage all aspects of meetings (scheduling, logistics, preparation and distribution of materials, minute-taking, and follow-up
Coordinate and prepare communications for internal and external stakeholders, ensuring consistent and professional messaging
Serve as the first point of contact for meeting inquiries with the supervisor, prioritizing requests, and ensuring appropriate follow-up
Support team on meetings and logistics such as planning and coordinating virtual and in-person meetings, which may include booking rooms/venues, arranging technology and materials, preparing agendas, taking minutes, meeting evaluation, and ensuring timely follow-up
Manage, update, and organize all administrative and project files, records, and documentation. Maintain daily and weekly knowledge of ongoing operations in assigned activities
Prepare for meetings by compiling agendas, gathering background information, assembling briefing notes, PowerPoint templates, and ensuring all supporting materials are ready in advance
Support on-site meetings, including conferences and high-level volunteer groups
Track project progress using project management tools. Monitor deadlines, deliverables, and escalate issues proactively
Coordinate and manage communications with key stakeholders on behalf of the supervisor and the project team, ensuring timely responses and clear information flow
Regularly generate and distribute status reports for project teams and leadership
Assist with creation and maintenance of resource tracking tools, contact distribution lists, and workflow documents
Anticipate and manage competing deadlines and priorities for both administrative and project duties, flagging issues and making recommendations where necessary
Proactively identify and implement enhancements to administrative and project processes for increased efficiency and effectiveness
Maintains excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines
Coordinate with Marketing and Communications teams to promote initiative resources and activities
Qualification
Required
Bachelor's degree in business administration or pertinent degree preferred
Three (3) years of administrative support and/or relevant experience
Effective written and verbal communications
Excellent process management and organizational skills
Experience with Microsoft Office suite skills including Word, Excel, PowerPoint and Outlook
Proficiency in computer programs, including database management, and software applications
Knowledge of business English, spelling, grammar, and punctuation
Ability to work independently with minimal supervision as well as be a collaborative team player
Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public
Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment
Strong problem-solving skills
Skill and ability in providing customer service at an excellent level to internal and external customers and partners
Ability to travel up to 10% local and overnight stay
Preferred
Experience in health-related fields preferred
Benefits
Medical, dental, vision, disability, and life insurance
Robust retirement program that includes an employer match and automatic contribution
Employee assistance program
Employee wellness program
Telemedicine
Medical consultation
Paid Time Off (PTO) at a minimum of 16 days per year for new employees
12 paid holidays off each year
Tuition Assistance
Company
American Heart Association
The American Heart Association is the nation’s oldest and largest voluntary health organization.
1001-5000 employees
H1B Sponsorship
American Heart Association has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (1)
2023 (4)
2022 (3)
2021 (2)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$4.62MKey Investors
Stupski FoundationAmeriCorps Public AlliesCity Furniture
2025-08-14Grant· $0.1M
2024-07-09Grant· $2.7M
2024-06-06Grant· $0.69M
Leadership Team
Jennifer Hall
Chief, Data Science and Analytics
Lynne Braggs
National, Sr. Director Digital Content Production, Creative (Marketing)
Recent News
2025-12-24
News-Medical.Net
2025-12-12
Company data provided by crunchbase