Kidder Mathews ยท 2 days ago
Administrative Services Coordinator
Sacramento, CA
Full-time
Onsite
Entry Level
1+ years expKidder Mathews is a leader in the commercial real estate industry with a dynamic work culture. The Administrative Services Coordinator will support the brokerage, asset services, and appraisal divisions with various administrative tasks while ensuring a professional image at the front desk.
Commercial Real EstateConsultingReal Estate
Responsibilities
Work well as a team player and maintain good relationships with co-workers in a close-knit team environment
Support a fast-paced, high-profile sales force with administrative tasks, demonstrating excellent customer service and overall can-do attitude
Route calls professionally and greet visitors with a polite check-in experience
Keep an accurate "in/out" log of which brokers, employees, and visitors are in the office
Receive and distribute faxes, mail, and deliveries; prepare outgoing mail including overnight and courier packages
Maintain a clean and professional front desk and lobby areas, keeping equipment and supplies neat and orderly
Each morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the day
Keep all kitchen equipment including refrigerator, coffee maker, and microwave clean and sanitized
At the end of the day, clean up and put away supplies and dishes in common areas
Operate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc
Maintain inventory of office and break room supplies and pre-printed stationery products
Approve invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e., overnight mail, courier, office supplies, box lunches, coffee service, etc.)
Maintain cash accounts as assigned by Office Manager (i.e., petty cash and parking validation); reconcile the accounts each month
Schedule and manage the calendar for our e-mail distribution system of flyers
Provide administrative support creating correspondence, legal documents, invoices, and other documents as assigned by the Office Manager
Enter information daily into various property and client databases used by the office
Perform research, special projects, record-keeping, and other miscellaneous duties as needed for the office
Perform other duties or projects as requested
Qualification
Required
Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel)
Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clients
Ability to work with minimal supervision, know when to ask questions, and lead by example
Ability to speak, write and understand English with excellent grammatical, oral and written communication skills
Polite and professional communication, telephone etiquette, and professional appearance
Ability to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environment
Highly accurate, attentive, and detail-oriented
Able to function in a team environment, utilizing resources to execute tasks and solve problems
Ability to type a minimum of 65 wpm
Professional level of confidentiality in handling employee and Broker information
Excellent communication skills to be able to function in a team environment to work a project through to completion
Ability to take ownership of assigned tasks with high level of initiative
High School Degree or equivalent required
1+ year(s) office and/or customer service experience
Preferred
Bachelor's degree or combination of education and experience preferred
Experience operating a multi-line phone system, preferred but not required
Company
Kidder Mathews
Kidder Mathews is a commercial real estate firm providing brokerage, appraisal, property management, consulting etc.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Eric Paulsen
Chief Operating Officer
Recent News
24-7 Press Release Newswire
2025-10-15
2025-10-09
2025-09-17
Company data provided by crunchbase