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City of Boston · 1 day ago

Records & Licensing Coordinator

Boston, MA

Full-time

Onsite

New Grad, Entry Level

$25/hr - $27/hr

0+ years exp

The City of Boston is seeking a Records & Licensing Coordinator for a temporary position ending June 30, 2026. The role involves organizing, archiving, and maintaining all licensing records while ensuring compliance with retention policies and improving accessibility.

Government

Responsibilities

Lead the review, reorganization, and archiving of physical and electronic licensing files

Develop and maintain a consistent filing system to ensure easy retrieval and compliance with retention requirements

Identify and correct errors or missing information in records

Create new files and update existing ones in both digital and physical formats

Coordinate with staff to ensure files are complete, accurate, and up-to-date

Update and maintain file dockets

Provide general clerical support, including scanning, filing, data entry, and document preparation

Support staff with license issuance, payment processing, and record updates

Answer phones and assist with front desk/reception coverage

Prepare and organize materials for hearings and meetings, including docket preparation, as needed

Assist with licensing application processing and organization, as needed

Recommend and implement improvements to record-keeping procedures for greater efficiency

Perform other related work as required

Qualification

Records managementFiling systemsMicrosoft SuiteGoogle SuiteInfor Public SectorOrganizational skillsAttention to detailCommunication skillsCollaboration skills