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SILAC Insurance Company · 1 day ago

Executive Assistant

SLC Metro Area

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

SILAC Insurance Company is seeking an Executive Assistant to the CEO who will serve as a trusted partner and primary point of coordination for executive operations. This role involves managing the CEO's calendar, coordinating travel, and handling communications with a high level of professionalism and discretion.

Financial ServicesInsuranceLife Insurance

Responsibilities

Manage the CEO's calendar with a strategic lens, balancing internal and external priorities

Coordinate meetings, prepare schedules, and ensure the CEO is fully briefed and prepared for all engagements

Coordinate complex domestic and international travel arrangements for the CEO, including itineraries, accommodations, ground transportation, and meeting logistics to ensure seamless execution

This role includes an estimated 15 percent travel requirement, with flexibility to support travel-related needs before, during, and after trips

Ensure all travel plans align with business priorities and are adjusted proactively as schedules evolve

Serve as a primary point of contact on behalf of the CEO

Screen calls, manage correspondence, and draft professional communications while maintaining confidentiality and executive-level discretion

Monitor and prioritize incoming communications, flagging critical matters and ensuring timely responses

Draft, edit, and distribute correspondence as needed

Plan and support internal and external meetings, including agenda preparation, materials, minutes, and follow-up on action items

Manage offsite meetings and executive events as required

Prepare, edit, and manage high-level documents, presentations, and reports

Maintain organized documentation systems to ensure accessibility and accuracy

Process invoices, contracts, and expense reports

Track and document executive and departmental expenses and provide reporting as needed

Handle sensitive, confidential, and non-routine information with sound judgment and absolute discretion

Support executive-level projects and initiatives by tracking progress, coordinating stakeholders, and ensuring deadlines are met

Identify opportunities to improve administrative processes and workflows to increase efficiency and effectiveness at the executive level

Provide research, coordination, and administrative support for special initiatives as assigned by the CEO

Qualification

C-suite supportMicrosoft Office SuiteOrganizational skillsTime managementConfidentialityInterpersonal skillsWritten communicationVerbal communicationAdaptabilityAttention to detail