Kent State University · 1 day ago
Administrative Assistant - PROGRAM ASSISTANT 11 - part-time, term
Kent, OH
Part-time
Onsite
Entry, Mid Level
$18.67/hr - $18.67/hr
2+ years expKent State University is seeking an Administrative Assistant to provide administrative support to assist administrators and faculty in achieving department goals. The role includes coordinating daily business functions, monitoring budgets, and ensuring compliance with policies and procedures.
ArchitectureArtEducation
Responsibilities
Serves as liaison and acts on behalf of administrator in dealings with people within (e.g., Directors, Chairpersons, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences; independently composes non-routine correspondence on behalf of supervisor and/or under own signature
Coordinates and monitors multiple department budgets and expense accounts; approves expenditures and signs various financial forms; researches and reconciles discrepancies; assists in budget projections
Assists in the administration of department programs/projects; ensures compliance with policies, procedures, and regulations originating within and outside the University; participates in departmental procedures and policy changes; researches and analyzes information; drafts and composes reports; provides technical advice and information to aid administrator in decision making; answers questions and resolves problems concerning administration of program and projects
Directs the work of other clerical/secretarial staff and student employees by training, evaluating, assigning duties, and providing information about changes in department and University policies and procedures; may make hiring, firing, and disciplinary recommendations
May coordinate and monitor faculty and or staff actions (e.g., hiring, promotion, termination, etc.); serves as liaison between affected individuals and departments (e.g., Academic Personnel, Payroll, etc.); maintains records and files; ensures policies and procedures are followed
May assist with special projects
Performs related duties as required
Qualification
Required
High school diploma or equivalent plus completion of 18 months formal training in office administration, public administration or related field (or equivalent training or experience which provides comparable knowledge, skills, and abilities)
A minimum of two years' experience in providing secretarial/administrative support in increasingly demanding positions
Knowledge of bookkeeping/accounting procedures and terminology, if required by position
Knowledge of office practices and procedures
Skill in interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain information, explain policies and procedures, handle sensitive inquiries, etc.)
Skill in public speaking, if required by position
Skill in written communication (e.g., to compose reports, speeches, correspondence and memos)
Ability to resolve problems independently and make decisions
Ability to define problems, collect data, and draw valid conclusions
Ability to apply policies and procedures
Ability to train and provide effective work direction to other employees
Ability to manage time effectively and set priorities
Ability to carry out or assist in implementing changes
Ability to establish and implement office procedures
Ability to establish methods to gather, collate, and classify information
Ability to read and comprehend a variety of written information
Ability to utilize Microsoft Office Suite
Ability to maintain accurate records
Ability to perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Ability to learn and utilize specific software applications
Ability to manage time effectively and set priorities
Preferred
Specific software may be preferred
Company
Kent State University
Kent State is a one of the best public research Ohio universities.
5001-10000 employees
H1B Sponsorship
Kent State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (44)
2023 (38)
2022 (38)
2021 (28)
2020 (33)
Funding
Current Stage
Late StageTotal Funding
$4.17MKey Investors
Youngstown FoundationMartha Holden Jennings FoundationFederal Aviation Administration
2025-01-28Grant· $0.03M
2024-04-01Grant· $0.03M
2024-03-05Grant· $0.42M
Leadership Team
Amy Nuesch
Assistant Director, Academic Partnerships
Bradley Bielski
Dean and Chief Administrative Officer
Recent News
American Institutes for Research
2025-11-05
2025-10-24
Business Journal Daily | The Youngstown Publishing Company
2025-10-21
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