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ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE · 1 day ago

Community Association Manager

Celebration, FL

Full-time

Hybrid

Mid Level

ACCESS Management is committed to fostering a positive work environment for its employees. The Portfolio Community Association Manager will oversee the administration of community associations, ensuring effective property maintenance, vendor management, and financial oversight while acting as a liaison between homeowners and the Board of Directors.

ConstructionReal Estate

Responsibilities

Supervise the operation and administration of a portfolio of community associations in accordance with management agreement and the Association's policies and procedures

Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed

Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement

Ensure community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, operating budget, etc

Review monthly financial reports and ensure management summary is submitted to the association Board of Directors

Conduct CC&R Inspections, generate violation notices and enforcement process

Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation

Monitor delinquency rates and collections process

Attend Board meetings per the management agreement and community events as needed

Prepare Board packages according to established time frames

Ensure Board of Directors are aware of legal actions involving the Association

Maintain unit and contract files relating to the operations of the Association

Assist Board of Directors/ARB with architectural review process and/or routine inspections, as necessary

Responsible for maintenance of records data base, including updating resident information

Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted

Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required

Oversee the AP process in accordance with home office processes and procedures

Draft Annual Budget in coordination with association controller and Board of Directors

Other duties as assigned

Practice and adhere to Access Management’s Service Standards

Conduct business at all times with the highest standards of personal, professional, and ethical standards

Perform or assist with any operations as required to maintain workflow and to meet schedules

May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines

Ensure all safety precautions are followed while performing duties

Follow all policies and Standard Operating Procedures as instructed by management

Perform any range of special projects, tasks and other related duties as assigned

Qualification

Florida Community Association Manager LicenseVantaca software experienceMicrosoft ApplicationsTime ManagementPeople skillsBilingualProblem SolvingConflict ManagementWritten communicationVerbal communication