RBC · 1 day ago
Executive Assistant
Jersey City, NJ
Full-time
Onsite
Senior Level, Lead/Staff
$60K/yr - $100K/yr
10+ years expRBC is one of the largest and most successful banks in the world, currently seeking an Executive Assistant to support the Vice President. The role involves providing administrative assistance, managing calendars, organizing meetings, and ensuring effective communication within the team.
BankingFinancial ServicesWealth Management
Responsibilities
Act as the key contact for the executive that you will be supporting
Calendar management including prioritizing, scheduling, and managing conflicts
Monitor a dedicated inbox to help manage meeting proposals, action items and address and delegate inquiries
Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports (functional and global)
As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner
Support the overall objectives of the Senior Management Team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc
Coordinate travel and hotel arrangements for the team, as needed
Process monthly expense reports and validate expense reports prior to SVP approval, as required
Maintain team vacation schedule and up-to-date records for the executives and their direct reports within the Vacation & Absence Management (VAM) system
Organize communication sessions, employee recognition celebrations, and other team events
Procure office supplies and user tech equipment for team, as needed
Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met
Qualification
Required
10+ years of executive administration or coordination experience, providing support to senior level management
Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization
Ability to thrive in a collaborative environment with a strong capability to prioritize activities
Ability to work in a fast-paced environment and deal with change and continuously shifting requirements
Ability to work efficiently and accurately with minimal supervision
Highly proficient in Microsoft Word, Power Point, Excel, Outlook
Ability to create and edit documents, PowerPoint slide decks as per guidance provided
Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills
Preferred
Bachelor's degree
For an internal candidate, solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy)
Professionalism, initiative, enthusiasm, energy, and a sense of urgency
Benefits
401(k) program with company-matching contributions
Health
Dental
Vision
Life
Disability insurance
Paid-time off
Company
RBC
Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance.
10001+ employees
H1B Sponsorship
RBC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (29)
2024 (17)
2023 (3)
2022 (4)
2021 (1)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$16.3B2025-10-30Post Ipo Debt· $5B
2025-09-15Post Ipo Debt· $1.35B
2025-07-10Post Ipo Debt· $177.74M
Leadership Team
Graeme Hepworth
Chief Risk Officer
Kelly Bradley
Chief Human Resources Officer
Recent News
2026-01-08
Techcouver.com
2026-01-08
thecanadianpressnews.ca
2026-01-07
Company data provided by crunchbase