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Bellevue School District · 1 day ago

School Office Manager 2025-26 Big Picture School

Bellevue, WA

Full-time

Onsite

Mid Level

$38.82/hr - $40.77/hr

Bellevue School District is committed to a diverse workforce and is seeking a School Office Manager to manage the operations and functions of the school. The Office Manager will provide administrative support for building administration, oversee business processes, and ensure effective communication within the school community.

EducationHigher EducationNon Profit

Responsibilities

Functions as a school ambassador

Provides first-line exceptional experiences to staff, students and the community

Serves as onsite specialist for human resources functions

Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB

Manages communication functions as required for the position

Provides administrative support for building administrators and teaching staff as applicable

Manages and oversees building use and activities

Manages and coordinates school events as directed by the principal and related to the particular building assignment

Provides facilities management and coordination with a focus on maintaining building safety, security and access

Serves as a community contact and school liaison as required

Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations

Manages, prioritizes and problem-solves emergent needs of students, parents, and staff as it pertains to this position

Collaborates with building administrators and nurse to ensure proper clinic/health room supervision

Manages and performs clinic/health room needs as required

Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment

Ensures daily management of substitutes and classroom coverage

Manages and implements scheduling needs that impact students, staff and the community

Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration

Engages in process improvement related to the position

Engages with and monitors students as needed

Exercises and maintains confidentiality as required by FERPA, and other related laws and policies

May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)

Acts as custodian of student records (elementary only)

Manages textbook purchases and inventory as related for the position

Elementary office managers may have more direct performance of key duties

Secondary office managers may have more responsibility directing the work of other staff members

May provide coaching and guided support for other administrative support positions

Performs other job-related duties as assigned

Qualification

School operations knowledgeAccountingBudgetingAdministrative supportMicrosoft Office proficiencyFirst AidCPR certificationMulticultural sensitivityEffective communicationProblem-solving skillsOrganizational skills

Required

High school diploma or equivalent

Associates degree in business or related field or the equivalent of post-secondary education

Previous experience in a school setting

Valid First Aid and CPR certification if assigned to health clinic

Understands school operations, policies and procedures

Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed

Understands basic public and community relations techniques

Possesses basic accounting and budgeting processes

Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders

Demonstrates ability to interact professionally, positively and appropriately with a variety of stakeholders

Ability to manage a variety of tasks simultaneously

Possesses problem-solving skills and applies them on a regular basis

Demonstrates effective personal organizing skills to manage the daily activities associated with the position

Ability and willingness to adapt to a variety of changing needs

Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations

Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements

Ability to meet and maintain punctuality and attendance expectations

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects