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Autumn Communications · 1 day ago

Executive Assistant Human Resources Coordinator

New York, United States

Full-time

Onsite

Mid Level

3+ years exp

Autumn Communications is seeking a proactive People & HR Generalist to manage the end-to-end employee lifecycle. The role involves facilitating recruitment, onboarding, and employee management while optimizing HR technology and enhancing agency culture.

MarketingPublic RelationsSocial Media

Hiring Manager

Rachel Moskowitz

Responsibilities

Talent Acquisition & Onboarding

Manage a full cycle for recruitment, including initial screening, conducting interviews for the majority of staff, and managing reference checks. Drafting and send offer letters, facilitate background checks, and handle new team member verifications

Seamless Onboarding: Assist in the "Welcome" experience by sending introductory emails, setting up Slack aliases, adding members to relevant groups, and configuring profiles in Lattice

Employee Life Cycle Management

Execute on the operations, processes related to the employee life cycle, including onboarding, role and compensation changes, performance reviews, and offboarding

Develop and deliver employee-facing resources and training to support professional development

Manage and optimize People systems and technology, including Monday.com, Lattice.com, Paycom, Ramp, etc

Partner with the team to coordinate performance review cycles, engagement surveys, and other company-wide people programs

Oversee termination emails and ensure all offboarding checklists are completed accurately

Agency Operations & Administration

Lead and support Operation team projects from start to finish, applying strong skills to keep initiatives organized, on schedule, and aligned with company priorities

Facilitate team changes and maintain real-time accuracy

Facilitate the admin side of new client setups (Slack groups, email aliases, and updating the active class list)

Culture & Morale

Engage in office morale and organize ongoing agency-wide activities

Take on new projects and responsibilities as assigned, with flexibility and a solutions-oriented mindset

Continuously seek ways to improve processes, programs, and the overall employee experience

Benefits & HR Administration

Act as the internal expert for our benefits package, helping employees navigate 401k enrollment, health insurance questions, and leave policies

Track and manage sick leave, vacation accruals, and FMLA/PFL requests in accordance with state laws

Partner closely with finance on Payroll and Ramp

Qualification

HR experienceLattice proficiencyAirtable proficiencyTalent AcquisitionSlack proficiencyG-Suite proficiencyCalifornia/NY employment lawsProactive mindsetContinuous improvementBenefits supportWritten communicationVerbal communicationIntegrity