Apply on Employer Site

Westmoreland County Community College · 1 day ago

Division Technician - Art, Humanities, Social Sciences, and Public Service

Youngwood, PA

Full-time

Onsite

Entry Level

$17.75/hr - $17.75/hr

2+ years exp

Westmoreland County Community College is seeking a Division Technician for the Art, Humanities, Social Sciences, and Public Service department. This position provides high-level clerical support to the division dean, assists with scheduling, manages databases, and ensures effective communication within the division.

Food TrucksRailroadTransportation

Responsibilities

Assist the division dean with daily schedule and ensure that the division dean receives all communications in an accurate and timely manner

In the absence of the division dean, use initiative and sound judgment to ensure that matters requiring attention are referred to the appropriate individuals

Create and maintain Microsoft Access databases, Excel reports/graphs, project details/timelines, Power Point presentations & Visio diagrams as requested

Enter data necessary for updates and course scheduling in College database which includes creating queries and customs reports, faculty assignments, semester schedules, course additions/cancellations, audit rosters, course prerequisite and section availability reports

Accurately prepare and process correspondence, documents, forms, proposals, and reports

Generate reports such as the Faculty Load, Faculty Absence, Faculty Payroll, Academic Program Stipend, Program Review Data and Student Transcripts/Degree Audit, etc

Prepare and produce part time offer or overload employment offer letters and contracts via mail, e-mail & electronic posts

Assist newly hired division adjunct faculty members with the distribution, accurate completion and proper submission of new hire paperwork, forms and documents

Prepare division materials for College catalog as well as proofread all College catalog and related material changes under the direction of the division dean

Monitor budgets for faculty and staff spending

Maintain an efficient and organized electronic and/or hard copy filing system

Update the division website on the College portal

Open and review mail and other correspondence and distribute to appropriate individuals

Assist in providing office coverage

Assist students as the first point of contact regarding concerns as well as providing requests for information and resources

Take minutes at division meetings

Assist with arrangement of events/meetings

Answer telephone, take messages, and forward those messages to appropriate personnel and take appropriate action when required

Maintain a neat and orderly work environment

Maintain and develop work related knowledge, skills, and competencies related to the job through professional and cross training opportunities

Attend all required meetings and trainings