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@properties · 6 days ago

Front Desk Administrator

Chicago, IL

Full-time

Onsite

New Grad, Entry Level

$20/hr - $20/hr

@properties is seeking a Front Desk Administrator to join their team at their Gold Coast location in Chicago. This role serves as the first point of contact for visitors and provides general administrative support to the office team.

CommercialCommercial Real EstateReal EstateReal Estate BrokerageRental PropertyResidential

Growth Opportunities

Responsibilities

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel

Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department

Answers questions about organization and provides callers with address, directions, and other information as necessary

Perform basic searches, updates and audits in the Multiple Listing Service (MLS)

Work on specific projects assigned weekly, monthly and quarterly

Create recruiting packets, listing/buyer packets, and update form drawers

Create and maintain schedules

Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed

Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries

Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes

Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating

Order office and kitchen supplies

Performs daily cleaning duties throughout office, including kitchen and bathrooms

Restocking supplies throughout the office and taking weekly inventory

Other duties and projects as assigned