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Texas Health and Human Services · 1 day ago

Purchaser VI - Services Procurement

Austin, TX

Contract

Hybrid

Mid, Senior Level

$5,098.66/mo - $5,833.33/mo

4+ years exp

Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans. The Purchaser VI role involves advanced purchasing and procurement work, including planning, organizing, and preparing specifications for service purchases, while working under minimal supervision and using independent judgment.

Health Care

Responsibilities

Reviews assigned requisitions for completeness and compliance with applicable requirements prior to processing; works with program customers to clarify and understand requirements and statements of work (SOW) relating to procurements. May assist program customers with researching vendors to perform needed services and aids requesters in drafting competitive specifications for services. Uses critical thinking to determine the most appropriate procurement method

Prepares or oversees the preparation competitive solicitations ensuring they are solicited and awarded in accordance with state and federal laws to include compliance with Comptroller of Public Accounts requirements and guidance when applicable, Contract Advisory Team requirements, and HHSC policies and procedures. Identifies provider resources, evaluates information supplied by bidders, and tabulates bids and orders to determine lowest and most qualified bids or bids that provide best value. Recommends and makes contract awards and suggests additional content for contracts when appropriate

Processes assigned requisitions to purchase orders (POs) and/or creates tracking contracts in HHS’s Centralized Accounting and Payroll/Personnel System (CAPPS) Financials in accordance with established timelines. Reviews, releases to vendor, and tracks purchase orders (POs) based on requesters’ needs

Prepares, reviews, and verifies accuracy of procurement documentation against a checklist. Maintains all required procurement documentation and prepares files for upload into System of Contract Operation and Reporting (SCOR) in a timely manner. Uses automated procurement systems

Works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to identify and manage purchasing related issues. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs and the delivery of services. Monitors legal and regulatory requirements pertaining to purchasing

Prepares and/or reviews CAPPS Reports; monitors and documents vendor performance as required; and provides required reporting (e.g., WorkQuest exception reporting)

Performs other duties as assigned, such as participating in procurement related events, training, or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation

Qualification

Purchasing methodsProcurement proceduresContract managementCTCD certificationAttention to detailCustomer serviceProblem solvingOrganizational skillsCommunication skillsTeamwork

Required

A minimum of four (4) years of purchasing, procurement, or contract management experience

Two (2) years progressive experience in procurement methods such as Request for Proposals (RFP), Request for Qualifications (RFQ) or Invitation for Bids (IFB)

Certified Texas Contract Developer (CTCD) certification must be obtained within 6 months of hire

Expert knowledge of state and federal laws and regulations governing state purchasing

Expert knowledge of purchasing and procurement methods and procedures

Expert knowledge of state of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources

Skill in the use of computer and applicable software

Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information

Skill in attention to detail

Skill in organizing documentation

Skill in providing excellent customer service

Ability to logically assemble and evaluate information

Ability to maintain a system of required record keeping

Ability to communicate clearly, both verbally and in writing