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City Colleges of Chicago · 3 days ago

Development Manager (CCCF)

Chicago, IL

Contract

Onsite

Mid Level

$70K/yr - $75K/yr

3+ years exp

City Colleges of Chicago is a nonprofit organization dedicated to supporting community college students from diverse backgrounds. The Development Manager plays a vital role in advancing philanthropic initiatives by managing donor data, conducting prospect research, and supporting grant development processes.

AlumniCommunitiesE-LearningEducationHigher Education

Responsibilities

Conducts preliminary prospect research using online databases and resources to identify potential donors and funding opportunities

Maintains accurate and up-to-date donor and new foundation prospect records in Salesforce, including contact information, donor history, engagement activities, and relationship notes

Tracks and prepares reports on fundraising metrics, giving priorities, grant cycles, campaign progress, and portfolio management activities

Collaborates with key stakeholders in compiling data to better inform strategic planning, donor recognition, and stewardship activities

Ensures the confidentiality of donor information and compliance with development policies and procedures

Supports the Development team in navigating funder portals and managing proposal development and submission processes

Develops and maintains reference documentation such as funder requirements, standard attachments, and other supporting materials

Navigates funder proposal portals, processes submissions, and ensures all required documentation is complete

Reviews CCC Principal Investigator reports and prepares them for donor submission by CCCF

Assists in reviewing grant awards and contract documents to ensure CCC staff have the necessary information needed for post-award reporting and funder-required activities

Supports the Executive Director-Institutional Giving in reviewing incoming award terms, flagging and addressing unusual circumstances internally and externally, maintaining fair but firm positions to obtain optimum conditions for CCC & PI

Collaborates with the CCCF Operations team, the Office of Institutional Resource Development, and other internal stakeholders to manage and ensure seamless delivery of CCC pass-through grants

Coordinates with the Executive Director-Foundation Finance and Operations to maintain accurate records of all grant awards to the Foundation

Supports pre- and post-award processes for private grant opportunities, including:

Assists in developing and disseminating communication of funding opportunities to relevant teams in alignment with leadership direction

Provides support to leadership in advising principal investigators on pursuing grant opportunities and on fiscal, programmatic, and reporting requirements

Supports the centralized management of private grant opportunities and awards through CCCF grants management system

Facilitates collaboration with CCCF Development staff and IRD Grants Manager to ensure timely submission, compliance, and completion of pre- and post-award milestones

Prepares reports, dashboards, and executive-level communications to keep CCCF leadership apprised of progress to goals, grant performance, project timelines, grant pipeline status, award activity, and completion of key milestones

Develops, maintains, and oversees centralized knowledge repositories (e.g., SharePoint or similar platforms) to house development and grants process documentation, workflows, templates, and training materials

Assists in planning and executing fundraising events, including logistics coordination, attendee management, and post-event follow-up

Supports with refining and customizing donor lists for special mailings, invitations, donor recognition, and stewardship activities

Provides administrative support to development leadership by coordinating CCC subject matter experts and preparing materials for donor meetings and site visits

Qualification

Donor managementGrant administrationProposal developmentSalesforceAnalytical skillsOrganizational skillsCultural awarenessProcess improvementMicrosoft Office 365Interpersonal skillsCommunication skillsProblem-solving skillsConfidentiality

Required

A Bachelor's degree from an accredited college or university in Business or Public Administration, or a related field

Three to five years of progressively responsible experience in donor management, grant administration (pre and post award), grant writing, proposal development, or contract management

An equivalent combination of education and experience may be considered at the discretion of management

Understanding of donor life-cycle, administration, and management

Excellent interpersonal, written, and verbal communication skills

Strong analytical and problem-solving skills

Strong organizational and planning skills

Ability to work with a culturally diverse environment

Ability to take initiative for process improvements

Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality consistently and in a timely manner

Ability to work effectively with employees at all levels of the organization and external stakeholders

Ability to maintain a high level of confidentiality

Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)