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STO Building Group · 1 day ago

Project Assistant

United States

Full-time

Remote

Entry Level

2+ years exp

Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. The Project Assistant will be responsible for maintaining project documentation, ensuring compliance with legal requirements, and supporting project managers in organizing project goals and documentation.

Building MaintenanceConstructionHome RenovationInterior Design

Responsibilities

Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers

Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work

Responsible for maintaining and upholding the project administrator processes and procedures to ensure standard practice across the region

Keep job files in a clean, organized, and trackable order, and up to date (includes both hard copy and electronic filing)

Assembles, compiles, and/or prepares documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawings for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house

Ensures timely responses from subcontractors for contract paperwork

Creates and maintains project checklist

Instructs project team in organized filing system and assures its proper use

Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork

Discusses and coordinates personal and project goals, important issues, and objectives

May administer contracts and purchase orders as assigned by leadership

Assists in establishing OCIP or CCIP program per contract requirements

Maintains required documents for program

Knowledge of California labor compliance preferred, but not required

Drafts, transmits, and files correspondence

Performs other related duties as assigned

Process monthly draws and enter all relevant compliance data

Maintain subcontractor and supplier records

Track Gallagher CCIP closeout and true-ups at 100% billing and confirm all change orders are billed

Manage mechanics lien filing and notify project teams as needed

Review payroll summaries and labor compliance status as applicable

Participate in closeout process by collecting final waivers, insurance, and providing required documentation per project specifications

Qualification

Administrative experienceMicrosoft Office proficiencyTyping speed 50 wpmConstruction documentationHighly organizedLabor complianceCommunication skillsTeam-oriented