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Westwood Financial · 1 day ago

Administrative Assistant

Atlanta, GA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Westwood Financial is seeking an Administrative Assistant for their Property Management Department. The role involves assisting property managers with the daily operations of commercial properties by performing various clerical and administrative tasks.

FinanceFinancial ServicesReal EstateReal Estate Investment

Hiring Manager

Cariel H. Surman, SHRM-CP

Responsibilities

Maintains filing systems as assigned

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

Responds to and resolves administrative inquiries and questions

Prepare notices to Tenants regarding construction and delinquent payments

Prepare Deal Sheets and other backup forms for lease renewal and assignments

Review required insurance certificates when necessary

Assist assigned Property Manager in an administrative function to complete team projects in a timely manner

Assist in collecting and tracking COI and gross sales as necessary; review COI’s for proper coverages/additional insureds

Assist with ensuring all move-in/move-out paperwork is completed correctly and has been approved by the property manager as well as entered into on-site property management software system

Works with property manager to minimize expenditures, maximize revenues and adhere to budgeted cost parameters

Review and coding of vendor invoices

Coordinate document preparation and inter-office correspondence with Corporate office

Qualification

Commercial Real EstateMRIMicrosoft Office SuiteCustomer Service SkillsClerical ProceduresCommunication SkillsOrganizational SkillsAttention to DetailWork Independently