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University of Pittsburgh · 1 day ago

Department Administrator

Pittsburgh, PA

Full-time

Onsite

Entry, Mid Level

2+ years exp

The University of Pittsburgh is seeking a Department Administrator for the School of Dental Medicine's Department of Restorative Dentistry and Comprehensive Care. This role involves supervising day-to-day operations, managing budgets, and providing administrative support to faculty and staff, contributing to the training of future dental professionals.

Higher Education

No H1B

Responsibilities

Supervises day-to-day operations of a small University academic unit and supervises team

Monitors budgets and performs associated financial duties

Assists in managing human resources actions and implementing procedures to streamline business operations

Monitors daily work progress and ensures compliance with policies and regulations

Oversees administrative duties and resolves routine issues

Provide primary administrative support to the Chair of the Department of Restorative Dentistry and Comprehensive Care and secondary administrative support to approx. 40 faculty and 7 staff members assigned to the department

Generate/manage effective office procedures

Maintain confidential information related to faculty, staff, and students

Maintain a departmental database of departmental spending, authorizing Panther Express supply orders

Schedule departmental meetings

Execute tasks and meet deadlines in accordance with University and School policy requiring the timely acquisition of information from departmental employees

Manage/completing departmental and clinical credentialing, and annual evaluations

Represent/communicate knowledge of all departmental occurrences to include providing appropriate response to a steady flow of inquiries from the employees assigned to the department

Maintain the professional schedules of the Chair

Reimbursements and expense reporting (Concur) of departmental employees

Approve the time records (Pittworx) of departmental staff members assigned to the department

Order supplies for patient care clinical areas, monitor expenditures and prepare necessary documentation for review and approval by the department Chair

Contributing content for Morning Meeting Power Points

Faculty Module Scheduling

Faculty absence tracking

Qualification

Budget managementHuman resources managementOffice procedures managementDatabase managementSchedulingProactivityCommunicationOrganizational skills

Required

Bachelor's Degree

2 years of experience

Combination of education and relevant experience will be considered in lieu of education and/or experience requirement

Ability to supervise day-to-day operations of a small University academic unit

Ability to monitor budgets and perform associated financial duties

Ability to assist in managing human resources actions and implementing procedures to streamline business operations

Ability to monitor daily work progress and ensure compliance with policies and regulations

Ability to oversee administrative duties and resolve routine issues

Ability to provide primary administrative support to the Chair of the Department of Restorative Dentistry and Comprehensive Care

Ability to provide secondary administrative support to approx. 40 faculty and 7 staff members assigned to the department

Ability to generate/manage effective office procedures

Ability to maintain confidential information related to faculty, staff, and students

Ability to maintain a departmental database of departmental spending

Ability to authorize Panther Express supply orders

Ability to schedule departmental meetings

Ability to execute tasks and meet deadlines in accordance with University and School policy

Ability to manage/complete departmental and clinical credentialing, and annual evaluations

Ability to represent/communicate knowledge of all departmental occurrences

Ability to maintain the professional schedules of the Chair

Ability to handle reimbursements and expense reporting (Concur) of departmental employees

Ability to approve the time records (Pittworx) of departmental staff members

Ability to order supplies for patient care clinical areas

Ability to monitor expenditures and prepare necessary documentation for review and approval by the department Chair

Ability to contribute content for Morning Meeting Power Points

Ability to track faculty absence

Ability to walk, stand, and lift as required for the position

Ability to work full-time Monday-Friday 8:00 a.m. - 4:30 p.m

Ability to work on-campus

Company

University of Pittsburgh

Glassdoor3.9

The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.

Founded in 1787

Pittsburgh, PA, US

10001+ employees