Main Line Search ยท 1 day ago
Administrative Assistant
Langhorne, PA
Full-time
Onsite
Mid, Senior Level
$50K/yr - $60K/yr
5+ years expMain Line Search is a family-owned business in Langhorne seeking an Administrative Assistant to support their operations due to the retirement of a long-time administrator. The role involves managing customer service files, providing office support, and coordinating with vendors and insurance, requiring strong organizational and communication skills.
Staffing & Recruiting
Responsibilities
Manage customer service files after home closings
Email homeowner guides and welcome information
Receive service requests and issue work orders to appropriate contractors
Follow up with vendors to ensure timely completion of service tasks
Close out service orders and requests in the system
Send reminders for 60-day and 1-year warranty milestones
Schedule warranty inspections with homeowners and field representatives
Track all service and warranty work through spreadsheets
Retrieve and process mail daily
Apply postage and maintain postage supplies
Track and update printer page counts as required
Support accounting with check runs
Order office supplies using established accounts (office supply vendors and online platforms)
Track expiring insurance certificates weekly using internal reports
Contact vendors to obtain updated certificates
Update expiration dates in the internal system
Maintain certificates in physical and digital files
Assemble and send contracts via electronic signature platform
Collect required vendor documentation (including insurance)
Qualification
Required
5+ years experience in a similar position
Strong organizational and multitasking skills
Excellent follow-up and communication with homeowners, vendors, and internal team members
Able to manage multiple deadlines and maintain accurate records
Comfortable learning proprietary software and working in spreadsheets
Customer-focused mindset with attention to detail
Company
Main Line Search
Main Line Search specializes in finance, accounting, human resources, and operations recruiting, connecting top-notch candidates with forward-thinking companies to foster mutual growth.
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase