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Auburn University · 1 day ago

Administrative Support Specialist I/II - Academic

Auburn, AL

Full-time

Onsite

Mid, Senior Level

$37K/yr - $59K/yr

4+ years exp

Auburn University is a leading institution in higher education, seeking an Administrative Support Specialist I/II for the School of Fisheries, Aquaculture, & Aquatic Sciences. This role involves providing high-level administrative and technical support, managing complex administrative responsibilities, and assisting with various projects and events.

EducationHigher EducationUniversities

Responsibilities

Performs a variety of clerical duties, such as typing and correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty

Posting and completing hiring processes and onboarding activities for student and temporary employment positions. This is a major part of the job

Advises others on processes, procedures, and services; resolves policy related or procedural problems

Gathers information and prepares various reports and correspondence; researches and resolves issues

Assists with budget tracking and coordination

Coordinates large or complex projects or events

Performs specialized technical duties and coordinates processes

Reviews and verifies documentation for completeness and compliance with policies and procedures

May assist in the development and maintenance of databases

Participates and/or assists in special activities such as orientations, consultations, and events

As an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system (OASIS), conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities

Performs other duties as assigned

Qualification

Administrative support experienceMicrosoft Office SuiteDatabase managementWebsite maintenanceMulti-taskingInterpersonal communicationOrganizational skillsTeam collaboration

Required

High school diploma or equivalent and 4 years of experience in administrative support services for Level I

High school diploma or equivalent and 6 years of experience in administrative support services for Level II

Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work

Must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team with a diverse group of individuals

Basic knowledge of standard office equipment and procedures, email, internet, and various software systems

None Required for License and Certifications