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Unisys · 1 day ago

Case Coordinator

Los Angeles, CA

Full-time

Hybrid

New Grad, Entry Level

Unisys is seeking a Case Coordinator to manage coordination with arbitrators and handle administrative tasks related to arbitration cases. The role involves scheduling, analyzing pleadings, and maintaining files, requiring strong communication skills and attention to detail.

Business DevelopmentInformation ServicesInformation TechnologyManagement Information SystemsSoftware

Hiring Manager

Chetan Singh Awana

Responsibilities

Analyze arbitration pleadings

Appoint arbitrators to cases

Electronic file management

Discuss administrative procedures with counsel and arbitrators

Schedule conference calls and meeting rooms

Generates, mails and/or publishes memos to the ODR Portal, as instructed

Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists as necessary

Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal

Contacts arbitrators to serve on cases. Appoints and/or replaces arbitrators to cases, following established procedures

Coordinates, schedules, and notifies parties and arbitrators in writing of the date and time of conference calls and hearings

Coordinates and schedules telephonic conferences with service provider

Processes requests, responses, and decisions to postpone hearings and reschedules hearings, as necessary

Maintains electronic and physical files in accordance with established procedures. Files and/or scans correspondence promptly and prepares files for storage

Inputs written case notes and hearing dates into case processing system

Reserves hearing locations for off-site hearings. Reserves, prepares and recovers hearing rooms for on-site hearings and arranges for box storage

Fulfills recording requests and downloads digital recordings

Answers general questions from parties and arbitrators. Answers more complex questions with limited assistance

Processes incoming emails and faxes from central inbox and case management system, as needed

Reviews and process incoming Arbitrator Oaths and Orders, with limited assistance

As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and eliminates arbitrators from lists, as needed, with limited assistance

Reviews and/or processes arbitrator expense reports for submission to Finance, as needed

Reviews vendor/hotel invoices for submission to Finance Department, as needed