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City of Houston · 6 days ago

EVENT PROJECT MANAGER

Houston, TX

Full-time

Onsite

Mid, Senior Level

4+ years exp

The City of Houston is seeking an Event Project Manager to assist in the planning, coordination, and execution of the Mayor’s Civic Celebration Program. This role involves overseeing major events, managing schedules and budgets, and collaborating with various stakeholders to ensure successful event execution.

HospitalityNon Profit

Responsibilities

Assist in the planning, coordination, and execution of the Mayor’s Civic Celebration Program to encourage and promote the arts through the presentation, performance, execution, and exhibition of performing and visual art forms

Serve as an operations and production assistant for major events, including overseeing creative setup, on-site execution, and load-out activities

Conduct comprehensive event planning and on-site evaluations to ensure events are delivered safely, efficiently, and in compliance with applicable rules, regulations, and procedures

Research, evaluate, and recommend creative event components, production elements, and enhancement opportunities to support program objectives

Coordinate operational activities across multiple events, including managing schedules, budgets, risk mitigation strategies, and vendor relationships to ensure events are delivered on time and within budget

Collaborate with cross-functional teams, City departments, stakeholders, community partners, private event producers, and external vendors to facilitate successful event planning and execution

Receive and review permit applications; evaluate event requests; determine applicable fees and operational stipulations; collect fees; and issue permits in accordance with City policies and procedures

Work closely with private event producers to ensure compliance with all requirements and deadlines while maintaining accurate community scheduling, reports, and related records

Assist in the development and implementation of computerized systems and tools related to event processing and tracking

Prepare and maintain detailed work plans, checklists, and requisite sheets for all assigned events

Negotiate and manage vendor contracts and service agreements, and support on-site logistics and post-event evaluations and reporting

Support the department’s social media program related to special events and community engagement

Collaborate with the graphic designer to develop marketing materials for events and social media

Assist in developing and implementing policies and procedures related to special events in accordance with City Code

Represent the Director and act as a liaison to other City departments, government agencies, and private-sector organizations, as assigned

Work evenings, weekends, and holidays as required to support event operations

Manage multiple projects simultaneously in a fast-paced environment using project management and event planning software

Perform other related duties as assigned

Drive on City business as required

Qualification

Event managementBudgetingVendor coordinationProject managementRisk managementEvent planning softwareCross-functional collaborationOn-site executionCommunication skillsOrganizational skillsProblem-solving skills

Required

Requires a bachelor's degree in Business Management, Marketing, Architecture, Civil Engineering, Construction Management, Landscape Architecture, Project Management, or a closely related field based on the responsibilities of the position

Four years of experience in managing events/projects/programs, construction, construction inspection, design, landscape design, geotechnical, environmental or a closely related field are required

Directly related professional experience may be substituted for the education requirement on a year-for-year basis

Requires a valid Texas Class C driver's license and compliance with the City of Houston's policy on driving (AP 2-2)

Preferred

Preference will be given to applicants who possess relevant experience in event coordination or similar roles that demonstrate the ability to plan, organize, and manage events

Minimum of 3–5 years of experience managing events, projects, or programs from concept through execution

Proven experience planning, coordinating, and delivering events on time and within budget

Strong background in project management, including scheduling, budgeting, risk management, and vendor coordination

Experience working with cross-functional teams, stakeholders, clients, and external partners

Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment

Experience negotiating and managing vendor contracts and service agreements

Proficiency with project management tools and event planning software

Strong communication, organization, and problem-solving skills

Experience with on-site event execution, logistics, and post-event evaluation

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for