NYS Office of General Services · 1 day ago
Contract Management Specialist 1 - VID 206484
Albany, NY
Full-time, Contract
Onsite
Entry Level
$54K/yr - $85K/yr
2+ years expThe NYS Office of General Services is looking for a Contract Management Specialist 1 to manage the financial administration of a commercial lease portfolio for food service and retail leases. The role involves overseeing accounts receivable, maintaining vendor reports, managing inspections, and preparing invoices and reports related to vendor transactions.
Government Administration
Responsibilities
Provide financial administration of commercial lease portfolio and programs for Food Service and Retail leases
Manage accounts receivable for food service and retail leases and ensuring all invoices are processed in a timely manner and in accordance with the contract
Maintain vendor sales reports and calculating percentage rent in accordance with the contract
Manage vendor Security ID and Parking Permit requests
Maintain fixed asset inventory records relating to State-owned food service and retail equipment within OGS facilities Statewide in the SFS inventory system
Assigning and tagging all inventory with an identification number
Manage log of custodial inspections, fire detection and suppression system inspections, kitchen exhaust system and grease trap cleanings, and ensures they are in adherence to lease terms
Create work orders and extracting invoices for services to be reimbursed by our vendors
Prepare vendor invoices based on services performed, ensuring they are generated in a timely manner and vendor payments are applied to the appropriate accounts
Prepare monthly reports related to rent revenue, invoice payments, unit expenses, reimbursement amounts to be reimbursed by vendor
Performing audits of vendor accounts
Other duties as assigned
Qualification
Required
Professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms
Master's and higher-level degrees will substitute for one year of required experience
Bachelor or higher degree for Contract Management Specialist Trainee 1 (equated to SG-14)
Bachelor or higher degree and one year of required experience for Contract Management Specialist Trainee 2 (equated to SG-16)
Bachelor or higher degree and two years of required experience for Contract Management Specialist 1, SG-18
Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor's degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists
Preferred
Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply
Company
NYS Office of General Services
OGS manages and leases real property, designs and builds facilities, contracts for goods, services, and technology, and delivers a wide array of support services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dhanraj Singh, LLM, MBA, MSc, FPA
NYS Chief Procurement Officer
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