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NEOGOV · 3 days ago

Administrative Assistant for Human Resources (Part-Time)

Government Center - Plainfield, IN

Full-time, Part-time

Onsite

Entry Level

$18.50/hr - $22.71/hr

3+ years exp

NEOGOV is seeking an Administrative Assistant for Human Resources to support the Town of Plainfield. The role involves performing various clerical duties related to human resources and providing exceptional customer service to employees.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Provides exceptional customer service to all employees within the Town

Answer the telephone and provide an appropriate response or inform the Director of Human Resources if the question cannot be answered

Provides information and answers questions using a fax, e-mail or regular mail

Scans and e-mails documents

Files documents according to strict guidelines into an existing file system

Completes I-9 verification for Everify in NeoGov

Maintains all employee I-9 records and completes random audits to ensure compliance

Develops and maintains spreadsheets to be used as data for various reports

Manages documents in an electronic storage device

Prepare items needed for onboarding full-time hires including but not limited to creating new hire packets and entering all new hires in Kronos

Conducts all part-time onboardings for Parks and Recreation. HR Specialists can assist as needed

Creates bi-weekly HR draft for the Town Council Meetings

Assists the Human Resources Director in auditing time records in Kronos

Assists with various human resource-related projects and assignments

Prepares and maintains biweekly employee reports to include Bureau of Labor Statistics, IN Hire Reporting Center and other regulatory agencies as well as new-hire and absentee reports

Maintains org chart in TrackIt for all full-time employees and some year-round employees

Completes administrative duties to include attending meetings, reviewing statistics and reports, completing various reports, filing, drafting correspondence, compiling materials, approving invoices, answering inquiries, etc., as needed

All other duties as assigned by Director of Human Resources

Maintains an effective communication process with the Director of Human Resources

Qualification

Microsoft OutlookMicrosoft ExcelKronosCustomer ServiceOrganizational SkillsDependabilitySpanishTeamworkWritten CommunicationOral CommunicationProblem SolvingInterpersonal SkillsAttention to Detail

Required

High school diploma or general education degree (GED); and three years related experience and/or training; or equivalent combination of education and experience

Computer software skills required include: Microsoft Outlook, Word, Excel, PowerPoint, Munis, Tenzinga, and KRONOS

A basic understanding of general accounting principles and practices and report writing, while paying close attention to detail is required

The ability to make sound and rational decisions including exercising independent judgment within established protocols and guidelines is required

The ability to enforce rules and follow all established protocols and guidelines is required

The ability to multi-task and work in a fast-paced environment while providing exceptional customer service is required

The ability to operate a multi-line telephone system is required

The ability remain current with all required licenses, certifications and in-service requirements is required

The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is required

The ability to speak, read and write in English is required

Preferred

Previous clerical and/or administrative experience working in a government related environment is desired

Spanish is desired

Benefits

Employee receives FREE membership and their family/household members may purchase a membership at a 50% discount of the rate that applies based on their residency.