JCTM · 1 day ago
Office Manager
Washington Navy Yard D.C., Washington, DC, US
Full-time
Onsite
Mid Level
$75K/yr - $85K/yr
4+ years expJCTM is seeking skilled and motivated Office Managers to provide critical administrative and operational support to key leadership at both the Strategic Systems Programs Headquarters in Washington, DC and the Naval Ordnance Test Unit in Cape Canaveral, FL. In this role, you will manage high-level schedules, orchestrate secure meetings, prepare mission-critical correspondence, and ensure seamless office operations that enable strategic alignment and decision-making across technical and administrative divisions.
ConsultingService IndustrySoftwareTraining
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols
Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS)
Maintain branch records and file documentation in accordance with SECNAV directives
Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items
Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve
Compose and edit technical correspondence, reports, and presentations from multiple data sources
Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS
Perform security escort duties where a Final Security Clearance is held
Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs
Promote cross-branch alignment by sharing information and reinforcing organizational cohesion
Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making
Qualification
Required
Active Secret Security Clearance
Associate's Degree (Bachelor's preferred) or equivalent experience
4+ years of administrative experience
Prior experience supporting executive personnel
Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Experience with Defense Travel System (DTS) and Navy Correspondence Manual
Ability to work under strict deadlines with independent judgment and initiative
Preferred
Knowledge of Navy and DoD policies, records management, and government correspondence
Prior work with Strategic Systems Programs (SSP) or similar DoD agencies
Company
JCTM
Joint Computer Technologies & Training Management (JCTM) is an 8(a) certified, Service Disabled Veteran Owned Small Business (SDVOSB) with VA certification, focused on bringing repair and healing to ordinary people as we continue to serve our great nation, its service members, and fellow veterans by supporting specialized programs across the Department of Defense (DoD) and National Intelligence Agencies.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Audie Cooper
Chief Executive Officer
Tiffany Cooper
CFO
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