Apply on Employer Site

Catholic Charities Jacksonville · 1 day ago

Bookkeeper

Gainesville, FL

Part-time

Onsite

Mid, Senior Level

Catholic Charities Jacksonville is seeking a Bookkeeper to oversee all parish financial operations. This role supports the Pastor in managing the parish’s financial resources and includes responsibilities such as accounting, payroll, and human resource administration.

Non Profit

Responsibilities

Prepare the annual budget for approval by the Pastor and Parish Finance Council

Maintain the general ledger, accounting database, and ensure proper file maintenance and backups

Prepare and present annual reports, interim financial reports, and analyses

Record, manage, and reconcile all accounts, including payables, receivables, offertory collections, fundraising, pledge drives, and other parish revenue/expenses

Manage payroll, salaries, and employee benefits through Paycor

Ensure timely payment of all federal, state, and local taxes in compliance with regulations

Handle banking relations, including account management and problem resolution

Create and evaluate Requests for Proposals (RFPs) for parish services, maintenance, and capital improvements

Keep a detailed record of all works completed for the parish, including files, records, annual agreements, etc

Oversee parish operational and financial records to ensure compliance with diocesan fiscal guidelines

Prepare Parish Council and Finance Council meeting minutes and provide necessary financial documentation

Maintain HR and personnel records with strict confidentiality, following diocesan guidelines

Assist the receptionist with answering phones and welcoming visitors as needed

Attend Parish Council, Finance Council, and other parish-related meetings as required

Serve as a resource and supporting team member for all parish activities, ministries, and events

Support parish ministries as needed in operational and financial matters

Maintain professionalism, strong communication, confidentiality, and organizational skills in all interactions with Pastor, staff, parishioners, and vendors

Perform additional duties as assigned by the Pastor

Oversee the coordination and recruitment of all ministries and services, especially those headed by parishioners and other volunteers

Directs scheduling for all parish activities and ensures that adequate space and materials are available in parish facilities for the delivery of ministries and services

Welcome and take care of parishioners’ and visitors’ requests via phone and in-person in the parish office for scheduling sacraments, Mass intentions, special events, requests for help, etc

Record and store sacramental records

Receive and sort mail

Qualification

Financial ManagementAccountingPayroll ManagementMicrosoft OfficeHuman ResourcesInterpersonal SkillsCommunication SkillsOrganizational SkillsProblem Solving

Required

Bachelor's Degree in Business Administration is preferred. Bachelor's in a related field will be considered

Must have successful experience in a supervisory capacity

Proficient in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook

Exercises considerable independence and judgment with a high level of confidentiality

Ability to develop and maintain positive relationships with employees at all levels

Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others

Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities

Strong interpersonal, written, and verbal communication skills

Must successfully pass the required fingerprint background check prior to employment and every five years

Must maintain a valid driver's license

Ability to write reports, business correspondence, and procedure manuals

Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

The employee must regularly lift and/or move up to 20 pounds

Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations

Preferred

Practicing Catholic preferred. Must respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith