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Goldbelt Frontier LLC · 1 day ago

Administrative Assistant III

Herlong, CA

Full-time

Onsite

Senior Level

$58K/yr - $62K/yr

5+ years exp

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. The Administrative Assistant III schedules, coordinates, and tracks various data sets and office functions correlating to medical equipment maintenance.

LogisticsMedical

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Onsite team lead responsible for day-to-day supervision of administrative team

Manage and track employee accountability with personnel through necessary reports

Develops project plans and reports and establish system for review, control, and reports for M3D leadership approval

Assist with the interview process for administrative vacancies

Responsible for providing office automation expertise, to create records, compile reports, gather, process, and analyze data

Administrative functions such as:

Provide support to M3D leadership in arranging travel and managing credit cards/expenditures

Gather data and perform data analysis to coordinate the impact of projects with employees and managers in all affected areas

Responsible for scheduling internal and external meetings, including reservation of conference space and coordination with attendees

Manage and maintain executive calendars

Prepare and confirm travel authorization letters

Enter, open, close, and update work order information into automated systems

Provide office administration support and prepare general office correspondence and personnel briefs

Work with minimal supervision and deal directly and effectively with M3D leadership

Tracks tasks/events/issues to include personnel status

Perform other additional duties as assigned by M3D leadership as needed

Qualification

Microsoft Office SuiteDMLSS databaseTEWLS databaseData analysisCustomer service skillsMath abilityReasoning abilityEnglish language skillsCommunication skillsProblem-solving skillsCross-functional collaboration

Required

Excellent communication, business analytical, and problem-solving skills

Effective customer services skills

Ability to work cross-functionally (internally) and/or (externally)

Strong English language skills (both written and verbal)

Proficiency in using the internet

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel

Minimum 5 or more years of related experience

Must be able to work with DMLSS and TEWLS database systems

Must be able to obtain and maintain a NACI Clearance

Travel as required. Estimated no more than 15%