Office Coordinator jobs in United States
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Willdan · 2 days ago

Office Coordinator

positionOak Brook, IL
timeFull-time
remoteHybrid
seniorityMid, Senior Level
money$27/hr - $28/hr
date5+ years exp

Willdan is a national full-service design-build engineering, construction, and energy services company seeking an Office Coordinator. The role involves handling a wide range of administrative, technical, and executive support functions while collaborating with various stakeholders to ensure effective information flow across business units.

Business Information SystemsCivil EngineeringConsultingManagement ConsultingTechnical Support
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H1B Sponsor Likelynote

Responsibilities

Gather, track, and report on expenses utilizing finance system
Assists the Administrative Manager with monthly expense reports for executive leadership
Acts as the insurance liaison with brokers to ensure Certificates of Insurance and bonds meet contractual, regulatory, and project-specific requirements, including accurate monitoring, tracking and compliance of bonds
Support the business development team in planning activities, expo shows, and additional administrative functions where needed
Manage APG’s general mailbox regarding non-project related matters
Handle all aspects of safety awareness and be liaison with the Willdan Group compliance team
Works with Facilities Coordinator on activating and maintaining access to the office for new and existing employees
Coordinate quarterly Service Awards
Plan, coordinate, and manage company-sponsored events throughout the year

Qualification

MS Office proficiencyOffice management proceduresAnalytical skillsLeadership skillsCustomer serviceProcess improvementOrganizational skillsProblem-solving skillsTeamworkCollaboration

Required

Minimum of five (5) years of work experience, as an Administrative Assistant or business office coordinator
Proficient in MS Office, MS Excel, MS Word, and MS Outlook
Ability to prioritize multiple projects and tasks to ensure timely delivery of high-quality deliverables
Ability to improve, manage, and implement new processes
In-depth understanding of office management procedures
Ability to work effectively in a fast paced, evolving, entrepreneurial work environment
Excellent organizational skills and detail oriented
Demonstrates strong analytical and problem-solving skills
Exhibits strong leadership skills while fostering teamwork and collaboration
Demonstrated ability to collaborate with a wide range of stakeholders while delivering excellent customer service in a highly dynamic growth environment

Company

Willdan

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Willdan is a company selling professional technical and consulting services to public agencies at all levels.
dateFounded in 1964
location
Anaheim, California, USA
people-size1001-5000 employees
web-link
http://www.willdan.com

H1B Sponsorship

Willdan has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (2)

Funding

Current Stage
Public Company
Total Funding
$241.6M
Key Investors
California Energy Commission
2025-05-06Post Ipo Debt· $200M
2017-12-15Grant· $6.3M
2017-01-24Post Ipo Debt· $35M

Leadership Team

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Marc Tipermas
President of National Programs

Recent News

MarketScreener
Willdan Completes Acquisition of Compass Municipal Advisors
2026-01-03
Business Wire
Willdan to Design and Implement $97 Million in Energy and Infrastructure Upgrades for Alameda County
2025-11-13
Investor's Business Daily
Jacobs Solutions Stock Earns Relative Strength Rating Upgrade
2025-11-06
Company data provided by crunchbase