Confidential Organization · 1 day ago
Executive Assistant
Washington, DC
Full-time
Onsite
Mid, Senior Level
$80K/yr - $90K/yr
5+ years expConfidential Organization is a national organization dedicated to building a representative democracy and winning elections. They are seeking an experienced Executive Assistant to provide high-level administrative, scheduling, and operational support to the Executive Director.
Sports and Recreation Instruction
Hiring Manager
Britt Cocanour
Responsibilities
Manage and optimize the Executive Director’s calendar to reflect top priorities of the ED and organization, including scheduling meetings, resolving scheduling conflicts, and navigating time and priorities with other members of the leadership team
Ensure the daily operations of the ED’s calendar runs smoothly and efficiently, including calendar management, travel coordination, and thorough preparation for meetings
Partner with the ED and Chief of Staff to prioritize inquiries and requests while troubleshooting scheduling conflicts; make judgments and recommendations to ensure smooth day-to-day operations
Collaborate with senior staff members on the ED’s meetings and ensure the ED is equipped with all briefing materials in a timely fashion
Handle confidential information, including labor relations information, with discretion and maintain a high level of professionalism
Assist ED with preparation and execution of their job responsibilities and functions
Collaborate effectively across departments to enhance operational efficiency and foster a culture of teamwork and excellence
Serve as an ambassador for the ED’s office, working closely with staff, board members, funders, and movement leaders with the utmost professionalism
Coordinate logistics for meetings and retreats led by the ED and Chief of Staff, including planning, technical support, note taking, and tracking action items
Draft correspondence on behalf of the ED
Process administrative requests including timesheets and expenses
Perform other duties as assigned
Qualification
Required
5+ years of professional experience, including as an Executive Assistant, scheduler or similar roles, ideally within progressive advocacy or political organizations
Sharp attention to detail, high standards of excellence, and adept at managing multiple priorities in fast-paced environments
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
Demonstrated ability to anticipate needs, be flexible, and work effectively and quickly under pressure
Ability to research, organize, and synthesize information and materials from multiple sources
Superb interpersonal skills with the ability to interact professionally and graciously with a variety of stakeholders, including staff, board members, external partners, and donors
Excellent judgment with the ability to quickly ascertain when to seek the ED's guidance and when decisions can be made independently
Excellent written and verbal communication skills
High level of integrity, discretion, and professionalism
Knowledge of and interest in the progressive political movement
Commitment to advancing progressive policies, racial equity, and protecting every American's right to vote
Familiarity with Google Workspace, Zoom, Slack, and Asana
Benefits
Generous benefits package
Company
Confidential Organization
A Sports Education, Sports Technology & Innovation and Recreation Instruction Organization
Founded in 2021Riyadh
501-1,000 employeesFunding
Current Stage
Late StageCompany data provided by crunchbase