Apply on Employer Site

University of Illinois Urbana-Champaign · 4 days ago

HR Coordinator-System Human Resources (Hybrid)

Urbana, IL

Contract

Hybrid

Entry Level

$60K/yr - $75K/yr

2+ years exp

The University of Illinois Urbana-Champaign is seeking an HR Coordinator for their System Human Resource Services. The role focuses on coordinating employee benefits compliance and administration activities, including managing ACA health plan operations and SURS employer compliance.

Higher Education

No H1B

Responsibilities

Serve as university system-wide subject matter expert on compliance with the federal Affordable Care Act (ACA), consulting with central HR, Benefits customer service staff, and college offices as needed

Conduct operations for an ACA-compliant health plan

Process weekly and monthly eligibility, status changes, and terminations, and facilitate annual open enrollment

Review and reconcile plan billing and track plan economics

Coordinate with internal partners on regulatory requirements, PCORI fees, annual notices, filing, and reporting, and penalty appeals and assessments

Manage relationships with vendor contacts, collaborate with insurer, broker, and TPA representatives to ensure smooth administration and adherence to contracts

Manage State Universities Retirement System (SURS) employer compliance and regulatory activities

Process monthly and annual SURS employer billing, identify reasons for appeal, draft and file appeals, correspond with agency representatives and university stakeholders

Pick up and deliver bills, documents, and check payments in-person at the SURS office in Champaign, Illinois. Observe proper check-handling and separation of duties

Document and track payments due and received, monitor and follow up with university payers as necessary to ensure timely payment to SURS

Investigate SURS-related inquiries, identify and resolve any issues, and provide subject matter expertise

Coordinate with central HR to review SURS system user access and update as needed

Oversee and participate in collection and analysis of employee data and documentation for internal and external audits. Collaborate with Information Technology and Reporting partners on automated audit activities

Maintain accurate and up to date documentation of compliance activities and internal procedures. Track metrics and data associated with compliance using established reports. Request changes or development of new reports. Monitor plan usage, trends, and costs to assist in budgeting and planning. Utilize and navigate a variety of different vendor and in-house technology systems and platforms (i.e., HRIS, HRMS, ERP)

Ensure compliance with related state and federal mandates, and coordinate implementation of new provisions, rules, or requirements as they arise

Act as point of contact to answer questions, explain plan details and/or compliance obligations, or direct questions appropriately based on areas of expertise. Assist in the development and review of related communications, participate in open enrollment education sessions, and review and identify where website updates are needed

Respond to inquiries and surveys received from peer universities and external organizations for comparison data and benchmarking. Participate on special projects and other related duties as assigned

Qualification

ACA complianceEmployee benefits administrationRetirement plan administrationAuditing principlesMicrosoft OfficeCustomer serviceProblem solvingAttention to detailCommunication skillsInterpersonal skills

Required

Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position

Two (2) years (24 months) of work experience performing professional-level human resources duties

Additional education, training, and/or work experience in the area of specialization inherent to the position, may be required

General knowledge of principles and procedures, federal (i.e., HIPAA, COBRA, ACA) and state laws, affecting public human resources and/or benefits; ability to develop knowledge of those impacting the University of Illinois System

Knowledge of administering an ACA-compliant health plan, including eligibility, communications, and other plan operations

Knowledge of retirement plan administration

Knowledge of administering employee benefits plans or human resources programs

Knowledge of general auditing principles and/or experience responding to audits

Ability to work effectively in a hybrid environment

Ability to work independently, identify and solve problems, keen attention to detail, inquisitive nature, take ownership and accountability in the performance of all work assignments

Ability to exercise good judgment, discretion, and maintain confidentiality of protected and sensitive information

Ability to obtain a valid driver's license and/or reliable transportation between campus and SURS office

Ability to keep multiple projects on target at the same time and prioritize work accordingly to meet deadlines while staying on task with daily assignments

Ability to operationalize and create/carry out processes for implementing human resources policy and procedures, benefit plan documents, or legal mandates

Skill in using Microsoft Office suite (e.g. Word, Excel, PowerPoint), and proficiency with Excel functions (Vlookup, formulas)

Strong customer service, communicating, and interpersonal skills that reflect a collaborative approach to maintain effective professional relationships with University System staff and vendor representatives

Preferred

Human Resources or Benefits related certification (such as CEBS, PHR/SPHR, SHRM-CP/SCP) preferred, but not required

Benefits

Health

Dental

Vision

Life Insurance

A Retirement Plan

Paid time Off

Tuition waivers for employees and dependents

Company

University of Illinois Urbana-Champaign

The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.

Founded in 1915

Champaign, IL, US

10001+ employees